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Analyst, Tenant Coordination
Simon Property Group
Support tenant coordination, process contracts/invoices, manage plans, ensure timely store openings.
4d ago
Junior (1-3 years)
Full Time
Indianapolis, IN
Onsite
Company Size
3,000 Employees
Service Specialisms
Specialty leasing
Pop‑ups
Kiosks
In‑line leasing
Turnkey operations
Store design & development
Rapid store development
Logistics & fulfillment
Sector Specialisms
Retail Leasing
Property Management
Marketing and Promotions
Amenities and Customer Services
Digital Initiatives
Sustainability Efforts
Retail
Commercial Real Estate
Role
What you would be doing
buzzsaw posting
tenant mailbox
contract processing
mep review
budget tracking
tip bulletins
- Engineering Notices posted to Buzzsaw.
- Maintain Tenant Coordination Mailbox including:
- Process contracts and invoices for complex landlord work for specialty tenants, developments, and restaurants.
- CAD completed notices.
- Ensure MEP plans reviewed externally are reviewed timely, if not escalate to the Division Manager of Tenant Coordination.
- Perform general administrative duties including but not limited to: copying, faxing and opening mail.
- Support the TCs in their efforts to ensure tenant open as quickly as possible.
- Process invoices received to ensure timely payment against LLW contracts, and deal with invoice issues and questions as they arise.
- Prepare contracts, ensuring timely execution and release of work for LLW in an effort to expedite the Tenant’s store opening.
- Lease Execution notices.
- Daily monitoring of the mailbox where electronic Tenant plans are received, and distribute plans in a timely manner to Tenant Coordinators to complete their review.
- Provide a high level of customer services to all customers (i.e, Leasing, Legal, Tenants, etc.) through the course of answering telephones, taking messages and directing calls to personnel to answer questions.
- Revise as directed and maintain the Tenant Criteria Manuals on Simon.com
- Create and maintain Budget Trackers for development properties, tracking money spent against the approved PAF.
- Transmit reviewed Tenant plans (plans, letter) to the Tenant and property staff.
- Coordinate travel arrangements and process travel expense reports.
- Edit and maintain TIP Bulletins on Simon.com
- Issue delivery letters to tenants, including updating milestones in SSLE.
- Prepare reports used by TC Management as assigned by the Lease Services Manager.
- Order LOD’s for developments, reconcile with Development Plan, post to Buzzsaw and notify tenants of same.
- Assist Lease Services Manager in determining commission to be paid out for Landlord Work deals, by identifying Landlord Work actual dollars spent on each deal. Communicates with the Tenant Coordinators to determine completion of their deals and figures out a resolution to those that aren’t yet complete.
- Champion department initiatives, best practices and processes aimed at improving effectiveness and efficiency by adopting them into their daily work.
- Prepare correspondence in a professional manner ensuring accuracy and timeliness.
- Actively help the Tenant obtain information on the existing condition of their space by coordinating communication with the Tenant Coordinator and/or Property Management and the Tenant’s architectural or construction representative.
- Maintain development Chargebacks and Preconstruction Fee trackers.
- Assist in training new employees.
- Issue & maintain Tenant Information Packages (TIP) to tenants.
What you bring
critical path
microsoft office
problem solving
communication
time management
project management
- Ability to calculate and understand critical path schedules.
- Proficient in Microsoft Word, Excel, and Power Point.
- Self-motivated with problem solving experience.
- Excellent and effective verbal and written communication skills.
- Excellent time management/organizational skills. Ability to meet deadlines and work well under pressure.
- Ability to prioritize projects to meet required deadlines. Carefully manages several projects at once, focusing on the desired end result of one’s work.
- Ability to work independently without direct supervision.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Born in 1993
Year of Founding
The company was formed through the merger of two prominent firms in 1993.
250 Properties
Real Estate Portfolio
The company owns and manages a diverse portfolio of nearly 250 properties across multiple regions.
200M sq ft
Managed Space
Over 200 million square feet of commercial space is under the company's management.
S&P 100 Rank
Market Position
As an S&P 100 constituent, the company is recognized as a leading real estate investment trust.
- Its portfolio spans regional malls, Premium Outlets, The Mills and international joint‑ventures across North America, Europe and Asia.
- Typical projects include high‑end mall redevelopments, outlet expansions and mixed‑use transformations integrating retail, dining and entertainment.
- The company led bold acquisitions—like Taubman, J.C. Penney and Forever 21—reshaping the retail landscape and rescuing distressed brands.
- Specialises in experiential retail, blending shopping with food halls, theaters, EV charging stations and digital amenities.
- Notably, its international joint ventures power premium outlet centers in Japan, South Korea and Europe, showcasing global reach.
- Acting with integrity and fairness.
- Committed to operational excellence.
- Valuing collaboration and teamwork.
- Fostering a culture of innovation and creativity.
- Respecting and valuing diversity of thought and experience.
- Dedicated to delivering outstanding customer service.
- Holding themselves accountable for results.
By 2030
Net Zero Carbon Emissions Goal
Committed to achieving net zero carbon emissions across operations.
25%
Energy Consumption Reduced
Achieved a 25% reduction in energy consumption since 2015.
75%
Energy-Efficient Lighting
Over 75% of properties use energy-efficient lighting systems.
90%
Water Conservation Practices
Integrated water conservation in over 90% of properties.
- Committed to LEED certification for new developments and major renovations.
- Aiming for zero waste at more than 50% of properties.
41% Leadership Roles
Women in Leadership
Women hold 41% of senior leadership positions across the organization.
2025 Diversity Goals
Diversity Milestones
Aiming to increase representation of women and minorities in executive roles by 2025.
30% Board Representation
Gender Diversity
Women hold 30% of seats on the Board of Directors.
- The company regularly measures and reports diversity metrics across all levels of the organization.
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