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Facilities Scheduler/Planner
Cushman & Wakefield
23d ago
Intermediate (4-7 years), Experienced (8-12 years), Junior (1-3 years)
Full Time
Boston, MA
Onsite
Company Size
52,000 Employees
Service Specialisms
Advisory & Transaction Services
Capital Markets
Corporate Solutions
Facilities Management
Global Occupier Services
Investment Management
Project & Development Services
Valuation & Advisory
Sector Specialisms
Industrial
Logistics
Public Sector
Rail
Healthcare
Hospitality
Office
Investor
Role
What you would be doing
liaison services
data reporting
cmms oversight
sla management
work packages
purchase orders
- Act as a liaison between Facilities group and requesting department/tenant for the purposes of coordinating maintenance work.
- Data collection in support of scheduled reporting.
- Support the selection of spare parts and min/max system based on preventative maintenance and criticality assessment.
- Quality oversight of work order and asset records in CMMS.
- Soliciting service contracts and SLA’s and generating PO’s.
- Maintain accurate asset inventory in CMMS.
- Coordinate and schedule contracted service providers for lead technician or management approved contracts.
- Ensure job plans are up to date and that all change requests are processed in the CMMS.
- Responsible for the processing of employee timecard and time off submissions.
- Own the creation and distribution of asset tags.
- Development of work packages including materials and documentation in support of maintenance work.
- Creating and submission of purchase orders in support of asset management and preventative maintenance program.
- Ensure assets have appropriate PM’s created and assigned by creating job plans and frequencies with technicians and management authorization.
- Assist with budget preparation and reporting department budget/actual monthly reports.
- Coordinate maintenance work requirements to ensure effective and efficient optimization of resources.
- Generate and distribute daily, weekly and monthly work reports.
- Lead weekly scheduling meeting with facility and maintenance managers.
- Ensure assets are up to date and that all add/delete requests are processed in the CMMS.
- Determine labor craft and skill requirements for maintenance work and properly align with facilities personnel.
What you bring
cmms
ioffice
planner/scheduler
facilities management
gxp
multi-task
- The ability to provide management and support staff with reports and guidance to make informed decisions in regard to maintenance schedules.
- Ability to multi-task in a high speed, high pace environment.
- 5-10 years' experience in maintenance planning / scheduling or relevant experience.
- Proficient experience with a Computerized Maintenance Management System (CMMS), preferably iOffice.
- Previous experience in Facilities Management preferred.
- Should be able to read mechanical, structural and electrical drawings.
- GxP experience preferred.
- Excellent organizational, communication (oral and written), and planning skills.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded in 1917
Year of establishment
The company was established in 1917, marking over a century of operation in the commercial real-estate services sector.
$9.5B in Revenue
Annual revenue generated in 2023
In 2023, the company generated over $9.5 billion in revenue, reflecting its significant presence in the global market.
$191B in Deals
Total transaction volume in 2023
The company facilitated over $191 billion in deals in 2023, showcasing its substantial influence in the real-estate market.
4.3B sq ft Managed
Global commercial space managed
The company manages over 4.3 billion square feet of commercial space worldwide, highlighting its extensive portfolio.
- With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight.
- Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management.
- The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare.
- A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.
- Driven – We celebrate determination. Our intrinsic motivation, proactiveness, and service attitude outperform expectations for our colleagues, clients, and communities.
- Resilient – We tackle challenges with grit. We navigate uncertainty with courage and adapt to deliver impactful outcomes.
- Inclusive – We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions.
- Visionary – We foster forward thinking. Our continuous quest for improvement is guided by our desire to design a better future for our colleagues, clients and communities.
- Entrepreneurial – We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.
43% Drop
Emissions Reduction
Achieved a significant reduction in total Scope 1 & 2 emissions since 2019.
68% Reduction
Office Emissions Efficiency
Improved energy efficiency in offices, reducing emissions per thousand sq ft since 2019.
50% Target
GHG Emission Reduction
Committed to reducing absolute Scope 1 and 2 market-based GHG emissions by 2030.
100% Renewable
Corporate Electricity
Aiming to source all electricity for corporate offices from renewable sources by 2030.
- Science-based targets approved by SBTi to reach net zero emissions across the entire value chain by 2050.
- Partnering with clients to set science-based targets by 2025.
- 52% reduction in entire value chain emissions since 2019.
- Electrify vehicle fleet globally by 2035.
- Waste reduction and recycling programs implemented globally by end-2024.
- Single-use plastics eliminated from offices by end-2025.
1,400 Veterans Hired
Military & Veteran Program
The program has successfully integrated over 1,400 veterans into the workforce as part of its commitment to supporting military talent.
1,400+ Veterans
Veteran Employment Initiative
Over 1,400 veterans have been hired through the company's dedicated Military & Veteran Program, reflecting its strong commitment to military talent.
- Nine Employee Resource Groups active (e.g., Women’s Integrated Network, LGBTQ+ Integrated Network, Veterans, Parents & Caregivers Together).
- Employee Resource Groups contribute to measurable inclusion via professional development, community engagement, recruitment and cultural observances.
- Aiming to elevate women's representation—no specific percentage disclosed.
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