Billing Coordinator - Construction

Overview

Coordinates billing, admin, and financial tasks for construction projects.

Key Responsibilities

• document management
• billing processing
• expense tracking
• vendor management
• project coordination
• customer communication

Tasks

-Maintain organized documentation of active and archived projects -Maintain required records, filing systems, and routine reporting schedules -Obtain safety training as expected by all company personnel. -Handle layoff checks and other site-specific paperwork -Process insurance certificates, contracts, and claims per project and customer requirements -Supporting project coordination needs as needed. -Track expenses and support cost monitoring and savings initiatives -Prepare and process billing, change orders, and final invoices -Approve and code employee time on jobs -Manage ordering (Amazon and vendor portals) -Communicate with internal and external customers -Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed. -Deliver consistent, high-quality service to customers, field personnel, and vendors -Assist with general office operations -Compile needed information for material purchases, submittals, and operation & maintenance manuals as requested by Project Managers -Help ensure effective conflict management and professional communication -Prepare and submit certified payroll, lien waivers, and related documentation -Type letters, reports, proposals, memos, and other documentation -Support the Project Accountant with reconciliations, forecasting data, and job status reporting -Assist with close out documents and presentations -Request vendor quotes and issue purchase orders as needed -Maintain detailed customer notes -Process and submit expense reports -Track job activity including materials, resources, equipment, and timelines -Maintain communication with project teams and Finance to ensure alignment on all site-level financial activity -Compile invoice packets and supporting documents for billing

Requirements

• microsoft office
• safety attitude
• multi-tasking
• confidentiality
• communication
• construction billing

What You Bring

-Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams) -Positive safety attitude and personal integrity – both are non-negotiable -Ability to accurately multi-task in a fast-paced environment -Capable of maintaining important information confidential -Strong interpersonal skills; ability to interact with all levels of the company and customers -Strong communication skills, both verbal and written -Prior experience in billing and/or accounting in a construction environment is preferred but not required -Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.

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About Pieper Electric, Inc.

-Founded in 1947 in Wisconsin, the company has grown from a local electrical contractor into a full-service power services firm. -Operating across multiple states through specialized divisions in electrical, mechanical, automation and energy infrastructure. -Typical projects include utility-scale solar installations, commercial EV charging stations, airport electrification and emergency power systems. -Known for high-voltage maintenance, arc flash analysis, machine safety systems and lighting protection solutions. -Strength lies in delivering integrated design/build and service offerings from generator systems to wastewater and cellular infrastructure. -Employee-owned since the early 1990s, the structure fuels entrepreneurial client service and long-term operational excellence. -Standout projects include large institutional builds such as university recreation centers, corporate towers and manufacturing facilities.

Sector Specialisms