Billing Coordinator - Construction

Description

• Maintain organized documentation of active and archived projects
• Maintain required records, filing systems, and routine reporting schedules
• Obtain safety training as expected by all company personnel.
• Handle layoff checks and other site-specific paperwork
• Process insurance certificates, contracts, and claims per project and customer requirements
• Supporting project coordination needs as needed.
• Track expenses and support cost monitoring and savings initiatives
• Prepare and process billing, change orders, and final invoices
• Approve and code employee time on jobs
• Manage ordering (Amazon and vendor portals)
• Communicate with internal and external customers
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Deliver consistent, high-quality service to customers, field personnel, and vendors
• Assist with general office operations
• Compile needed information for material purchases, submittals, and operation & maintenance manuals as requested by Project Managers
• Help ensure effective conflict management and professional communication
• Prepare and submit certified payroll, lien waivers, and related documentation
• Type letters, reports, proposals, memos, and other documentation
• Support the Project Accountant with reconciliations, forecasting data, and job status reporting
• Assist with close out documents and presentations
• Request vendor quotes and issue purchase orders as needed
• Maintain detailed customer notes
• Process and submit expense reports
• Track job activity including materials, resources, equipment, and timelines
• Maintain communication with project teams and Finance to ensure alignment on all site-level financial activity
• Compile invoice packets and supporting documents for billing

Requirements

• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Positive safety attitude and personal integrity – both are non-negotiable
• Ability to accurately multi-task in a fast-paced environment
• Capable of maintaining important information confidential
• Strong interpersonal skills; ability to interact with all levels of the company and customers
• Strong communication skills, both verbal and written
• Prior experience in billing and/or accounting in a construction environment is preferred but not required
• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance