Project Coordinator

Description

• Weekly tracking and reporting of project budget and cost, and monthly percentage completion (actual vs budget) to ensure budget alignment. This includes monitoring project expenses, forecasting, milestones, earned revenues, and addressing any discrepancies.
• When needed, assist in allocating resources (personnel, equipment, etc.) efficiently, making sure projects stay on schedule and within budget.
• Review existing contracts and change orders for each project in coordination with the DMs and Vice President (VP) to ensure compliance and understand the terms and conditions, including budgets, payment schedules, deliverables, and any penalties.
• Assist the DMs with administrative tasks, as needed.
• Act as a project liaison between the DMs and VPs, managing communications and updates to the finance department.
• Follow up and follow through
• Identify project risks and work on mitigation options with the DMs, including the need for Change Orders or other strategies.
• Assist DMs in preparing project invoices and follow up with clients/vendors, including invoicing and Accounts Receivable (AR), DSO, and collections.
• Facilitating project Contracts/Agreements review process by legal and obtaining executive management approval.
• Work with the Department Managers (DMs) in setting up any new project (with obtaining subcontract agreements, COI etc.) into our financial ERP system “Deltek”.

Requirements

EEO Statement

• Attention to detail
• Deltek experience
• AA or Bachelor’s degree
• Microsoft Excel Proficiency
• Strong organizational skills
• Solid math skills
• Time Management Skills
• Ability to communicate with both internal staff and external clients professionally and promptly
• Project document control, including Certificates of Insurance (COI), subcontractor agreements, W-9, and others.

Benefits

• PTO + Paid Holidays – Rest hard, play hard
• 401(k) with 3% Company Contribution – Future you says thanks
• Bonus Program – Great work deserves great rewards
• Choice of Two Medical Plans – 100% Employee Coverage
• $100,000 Life Insurance (Company Paid) – Your family’s safety net
• Short & Long-Term Disability (Company Paid) – Because life happens
• HSA medical option – with Company contribution
• Critical Illness, Hospital Indemnity, Accident Plan- Pairs nicely with an HSA
• Affordable Dental & Vision Plans – Keep that winning smile sharp

Training + Development

Interview process

Visa Sponsorship

Security clearance