Sr. State Licensing Administrator

Description

• Maintain accurate, detailed, and up-to-date records of all state licenses and monitor expiration dates to ensure timely renewals. This includes maintaining a comprehensive database of all licensing activities, including applications, renewals, correspondence with agencies, and any regulatory actions.
• Assist other departments (Sales, Marketing, HR, etc.) with state-specific compliance questions and ensure that all company activities including advertising, hiring, and product offerings align with state regulations.
• Build and maintain relationships with state regulators and licensing agencies to facilitate communication and resolve potential issues.
• Assist in the company’s growth and market expansion efforts by providing insights into states which may require specific licensing to operate.
• Research changes in state laws, regulations, and policies that affect state specific licensing requirements across the United States to ensure the company is compliant with relevant regulations.
• Coordinate with multiple Tax and Legal teams regarding requirements and compliance with licenses, accounts, and filings maintained outside of Ethics and Compliance.
• Ensure timely and effective responses to inquiries from state regulators or other relevant authorities.
• Advise management on state-specific licensing challenges, timelines and costs.
• Report weekly updates on the status of pending applications, renewals, and changes to licenses across all states where the company operates.
• Identify opportunities to automate or implement new tools and technologies to enhance the licensing process.
• Ensure all required forms, documents, and fees are correctly completed and submitted on time via mail, email, or online submission.
• Prepare, review, submit, and manage applications for new state licenses, renewals, and amendments for company operations across various states.
• Develop and distribute internal guidance and reference materials, including state-specific regulatory changes and requirements.
• Coordinate and collaborate with internal and external teams (Ethics and Compliance, Tax, Legal, Government Affairs, etc.) to gather necessary information and documentation to ensure compliance with state-specific requirements.
• Assist in preparing reports or audits regarding state licensing compliance.
• Maintain certification as a qualified notary.
• Assist in developing state licensing strategies, identifying states where regulatory challenges require additional support and opportunities for strategic decision making.
• Provide internal training to staff on state licensing processes and compliance requirements to ensure the team is up-to-date and follows best practices.

Requirements

• Strong knowledge of state licensing requirements and processes across multiple states.
• Previous experience working in industries that require state licensing (e.g., insurance, finance, healthcare, or other regulated sectors) is a plus.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and licensing management software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Excellent organizational skills with the ability to manage multiple applications and deadlines simultaneously.
• Detail-oriented with the ability to analyze and interpret state laws and regulations.
• 3+ years of experience in state licensing, regulatory compliance, or a related administrative role.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance