Administrative/Marketing Associate

Description

• Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
• Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
• Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research.
• Organize Producers' calendars, make travel arrangements and process expense reports.
• Back up support to other Administrative Assistants as needed.
• Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
• Organize and file important deal-related correspondence.
• Coordinate graphic design with design team.
• Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
• Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc.
• Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.

Requirements

• Intermediate to advanced working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).
• Database experience is a plus.
• Commercial Real Estate experience preferred.
• Ability to work in a fast-paced, team-oriented, environment.
• Demonstrate problem-solving, decision making, and analytical skills.
• Must be able to work occasional overtime on short notice.
• Office – work with computers, copiers, and scanners.
• Bachelor’s Degree a plus or High School graduate with relevant experience
• Ability to prioritize, multitask, and meet tight deadlines.
• Real Estate/Finance background is preferred.
• Minimum 0-3 years of related administrative, marketing, or communications experience.
• Excellent communication, organizational, grammatical, and time-management skills.

Benefits

• This is an hourly, non-exempt role and will be eligible for pre-approved overtime for work exceeding 40 hours

Training + Development

Interview process

Visa Sponsorship

Security clearance