Executive Assistant

Description

The Executive Assistant / Project Manager to the Chief People Officer (CPO) is a trusted strategic partner and critical enabler of the Performance & Culture function’s global success. This hybrid role combines high-level executive support, program management, and operational excellence to ensure seamless execution of strategic initiatives across regions, functions, and stakeholders.

• Operational Rigor: Brings structure, process discipline, and accountability to all work.
• Value Creation Initiatives (VCI): Lead all VCI reporting and planning activities within a PMO framework — tracking deliverables, dependencies, and progress across global Performance & Culture initiatives.
• Collaboration: Builds strong, trusted relationships across functions, levels, and geographies.
• Maintain disciplined operating rhythms for the CPO and the Performance & Culture Leadership Team, ensuring transparency, alignment, and progress tracking across time zones.
• Leverage AI tools and emerging technologies to solve complex problems, streamline administrative tasks, improve reporting accuracy, and support data-driven decision-making.
• Identify and implement continuous improvement opportunities across processes, workflows, and reporting frameworks to enhance team efficiency and clarity.
• Manage international travel, meeting logistics, and event coordination with accuracy, efficiency, and foresight.
• Vista Reporting: Collaborate with the Global Performance & Culture Team to prepare and manage all Vista reporting deliverables, ensuring accuracy, completeness, and timely submission.
• Board Reporting: Own and manage the delivery of Performance & Culture content for quarterly Board meetings, ensuring precision, alignment, and delivery against deadlines.
• Inclusivity Program: Drive the global Inclusivity program, coordinating with stakeholders, tracking progress, and ensuring measurable outcomes aligned with organizational priorities.
• Lead or support additional strategic projects on behalf of the CPO, ensuring structure, accountability, and consistent execution excellence.
• Create and manage tools, templates, and systems that enhance visibility, communication flow, and operational consistency across the global Performance & Culture function.
• Anticipate the CPO’s needs, acting with initiative and independence to resolve challenges before they arise.
• Provide proactive, high-quality support to the Chief People Officer, including complex calendar management across global time zones and multiple stakeholder groups, anticipating conflicts and ensuring strategic prioritization.
• Follow-Through: Ensures every task and commitment is completed to the highest standard.
• Serve as a trusted confidant, managing sensitive information and conversations with the highest levels of discretion and integrity.
• Prepare, edit, and manage executive-level communications, presentations, and reports that reflect exceptional attention to detail, tone, and accuracy.
• Drive a culture of accountability and excellence by modeling proactive follow-through and results-oriented execution.

Requirements

Confidentiality, trust, and professionalism are essential. The successful candidate will demonstrate exceptional judgment, precision, and proactivity — thriving in a fast-paced, global environment that demands agility, structure, and foresight. Operating as the right hand to the CPO, this individual ensures clarity, focus, and follow-through while continuously seeking opportunities to enhance efficiency and impact, including through the thoughtful use of AI and automation.

You must be located in Adelaide, SA, Australia or Salt Lake City, UT to be considered for this position.

• AI & Technology Fluency: Comfortable using AI and digital tools to drive efficiency and problem-solving.
• Global Mindset: Navigates international teams and cultural nuances with empathy and understanding.
• Foundational project management skills, with exposure to reporting or structured project workflows (experience in PMO or transformation setting is a plus).
• Experience managing complex global calendars and multi-stakeholder communications.
• Attention to Detail: Produces consistently accurate, polished, and professional deliverables.
• Experience using AI and digital productivity tools to improve workflows is highly desirable.
• Proven ability to maintain confidentiality and exercise sound judgment in sensitive matters.
• Proficiency with Microsoft 365, Teams, PowerPoint, Excel, and project management tools.
• Bachelor’s degree or equivalent professional experience.
• Resilience: Performs effectively under pressure, adapting to changing priorities and ambiguity.
• Confidentiality & Trust: Maintains impeccable discretion and integrity at all times.
• Calendar Mastery: Expertly manages complex, multi-stakeholder global scheduling with foresight and precision.

Benefits

We’re a global team that values ownership, integrity, and innovation. You’ll be supported to balance work and life in a way that works for you, and empowered to take initiative, solve problems, and make an impact, regardless of your background, location, or role.

Training + Development

Interview process

Visa Sponsorship

Security clearance