Shared Services Administrator

Description

• Update freight spreadsheet as needed for AP exceptions to freight invoices
• Manage office supplies by monitoring usage, ordering new supplies, organizing supply closet and maintaining effectiveness
• Verify and process daily raw material receipts and update corporate AP spreadsheet
• Research and advise on any vendor concerns – missing payments, incorrect invoices, etc.
• Responsible for Accounts Payable
• Answer outside line - questions related to shipping, location, and transfers to appropriate party
• Assist employees with miscellaneous documents – eyeglasses, work boots, direct deposit, etc
• File incoming/outgoing BOL paperwork
• Maintain files for office
• Provide general administrative support to the plant including both financial and non-financial plant activities.
• Monitor Jax Accounting & Genpact email box daily, enter & process invoices in Oracle within a 24 hour turnaround (Approx 50+ new daily)
• Tracks freight receipts
• Verify, track, or research CSX shipments for raw material railcar deliveries
• File receiving & shipping paperwork
• File Raw Material receipt documents daily as completed
• File HR documentation
• Follow up and communicate with vendors, USG Employees or other plant departments as needed to resolve Genpact exception issues
• Update corresponding spreadsheets as needed with any new invoices received
• Collects and distributes mail
• Monitor Gate Entrance camera and assist with visitors as needed

Requirements

• Strong computer skills including Excel, Word, and Outlook
• Data entry and accounts payable knowledge
• Well organized with the ability to multi-task
• Experience with Oracle
• Excellent verbal and written communication skills
• Strong attention to detail.
• Ability to identify issues and respond proactively
• Basic accounting skills
• Skilled in critical and investigative thinking

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance