Personal Assistant, Siemens Mobility - London

Description

• Being involved in planning and delivering company events (conferences, team building, etc)
• Creating clear, professional presentations and reports for a range of audiences.
• Preparing and coordinating materials for internal and external meetings.
• Act as strategic business partner anticipating executive needs, highlighting potential challenges or opportunities, and synthesizing key information to aid decision-making.
• Assisting with special projects and cross-departmental initiatives.
• Working closely with other PAs across Siemens Mobility to ensure smooth communication, alignment, and support across functions.
• Organising travel, logistics and approvals efficiently and accurately.
• Acting as a trusted link between the CEO, the leadership team, the wider business and internal & external stakeholders.
• Proactively managing a complex diary and ensuring time is used effectively. Strategically allocating executive time, identifying delegation opportunities, and ensuring meeting effectiveness from agenda to follow-up.
• Coordinating logistics for board meetings, leadership offsites and client events.
• Handling invoices, budgets and purchase orders.
• Handling correspondence and information flow, acting independently and escalating only when needed.

Requirements

• High attention to detail, delivering quality output on time, every time.
• Integrity and confidentiality in handling sensitive information.
• A deep understanding of the executive's business unit, company strategy, and industry trends to prioritise and inform decisions.
• Exceptional organisational skills and the ability to multitask in a fast-paced environment.
• Mastery of collaboration tools, data visualisation, awareness of automation/AI for efficiency, and strong cybersecurity practices.
• A professional, adaptable work style to handle changing priorities seamlessly.
• Strong interpersonal and communication skills, confident in engaging at all levels.
• Diplomacy, ability to influence without direct authority, active listening, and cross-cultural competence.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance