Office Administration Manager General Admin

Description

The role assists the General Manager with administrative and personnel functions, often supervising larger or multiple locations.

Key duties include maintaining personnel and driver qualification files, handling payroll reporting, compiling new‑hire packets, and overseeing pre‑employment drug screens. The position also prepares payroll and commission data, distributes paychecks, verifies deposits, and manages expense reimbursements and accounts payable. Additional responsibilities involve generating store reports, providing benefits information, coordinating insurance policies, and supporting safety meetings and affirmative action program tasks.

Supervisory responsibilities cover interviewing, hiring, training, assigning work, performance appraisal, rewarding, disciplining, and resolving employee complaints in accordance with company policies and applicable laws.

• Maintain personnel, driver qualification, and payroll files; oversee new‑hire packets and drug screenings.
• Prepare and process payroll, commissions, paychecks, and deposits; reconcile daily register balances.
• Administer employee benefits information and handle expense reimbursements and accounts payable.
• Generate and distribute store reports (sales, negative, IBT, fuel, EOD).
• Support safety initiatives and manage affirmative action duties, including applicant tracking and job postings.
• Supervise staff: recruit, hire, train, assign work, evaluate performance, and address disciplinary matters.
• Ensure compliance with insurance policies, claim reporting, and record retention.
• Meet physical demands such as lifting up to 25 lb, occasional standing, walking, and stooping.

Requirements

Minimum qualifications are a high school diploma or equivalent (Associate’s degree preferred) and at least five years of administrative support experience, or an equivalent blend of education and experience.

Competencies required include excellent organizational skills with attention to detail, the ability to handle multiple tasks and meet deadlines, sound judgment within authority limits, independent work efficiency, and a consistently professional demeanor.

The work environment requires regular sitting and use of hands, frequent communication, occasional standing, walking, reaching, and occasional lifting of up to 25 pounds. Vision requirements include close vision and the noise level is typically moderate.

• High school diploma (Associate’s degree preferred) and at least 5 years of administrative support experience.
• Strong organizational, detail‑oriented skills with ability to manage multiple tasks and meet deadlines.
• Excellent judgment, professional demeanor, and ability to work independently with minimal supervision.

Benefits

BFS invests in employee development through training, tools, and technology, promoting collaboration, innovation, and career growth in a people‑first environment. Employees enjoy competitive, affordable benefits aimed at improving the health, happiness, and security of themselves and their families.

• Competitive health, dental, vision, 401(k), and other employee benefits.
• Access to training, tools, and technologies for professional development.
• Inclusive, diverse workplace encouraging growth and innovation.

Training + Development

Interview process

Visa Sponsorship

Security clearance