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Contracts Coordinator
Ohm Advisors
Standardize, create, store contracts and support project teams across OHM Advisors.
10d ago
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
Livonia, MI
Office Full-Time
Company Size
750 Employees
Service Specialisms
Architecture
Engineering
Planning
Urban Design
Landscape Architecture
Surveying
Construction Engineering
Facility Master Planning
Sector Specialisms
Architecture
Engineering
Planning
Urban Design
Landscape Architecture
Role
What you would be doing
planner tool
contract prep
manual qc
coi tracking
letter proposals
dashboard tracking
- Assist with the Contract Administration Planner tool on the company’s intranet to ensure requests are promptly addressed.
- Provide general administrative support for contract-related questions from the CAO, Senior Counsel, Records Manager, Contract Administration team, PMs, and PICs.
- Interface with Principals (PICs) and Project Managers (PMs) to assist with client/subconsultant contracts, focusing on contract preparation and execution.
- Assist with the preparation of project manuals and QC of project manuals (i.e., construction contract documents).
- Assist the Records Manager in developing a system to store, track, and update subconsultant Certificates of Insurance.
- Complete contract preparation requests and assign client-written contract reviews to a lead member of the Risk Management team.
- Assist PMs and PICs with preparing, packaging, signing, and sending letter proposals.
- Collaborate with the Information Technology team when updates or enhancements are needed to the Planner tool.
- Assist in developing basic staff education on creating, reviewing, executing, and storing contract documents.
- Receive and maintain current training on EJCDC- and AIA-based contract language.
- Assist with QC of client and subconsultant contract packages.
- Recommend modifications to contract templates and processes as needed.
- Identify and develop tools to streamline the process of contract assembly, review, execution, and storage.
- Track the Contract Management dashboard in OHM's ERP to identify opened projects without executed contracts.
- Perform Project Assessments and assist with data aggregation for annual reporting.
- Coordinate with Senior Counsel and PICs/PMs for contract-related inquiries, including client- or subconsultant-requested modifications, and work with Senior Counsel to implement changes to the contract language to satisfy needs of internal and external parties.
- Assist with managing contract documentation and maintain accurate records of contracts, amendments, and renewals.
What you bring
microsoft suite
associate degree
5+ years
contract knowledge
professional membership
communication
- Membership in a professional organization related to contract management. With this membership, expect to obtain a certification in this field within 3-5 years of employment.
- Familiarity with industry-specific contracts and terminology.
- Excellent verbal and written communication skills.
- Associate’s degree in business administration or equivalent work experience.
- Excellent interpersonal skills.
- Ability to work independently and collaborate effectively within a team environment.
- Exceptional organizational and time management abilities.
- OHM Grad School
- Minimum of five (5) years of experience in administrative functions, ideally with contracts or legal experience.
- Proficiency in Microsoft suite and willingness to learn other software that may be needed.
- Yearly continuing education courses as deemed necessary by Supervisor.
- Paid professional association membership
- Tuition & Certification Expense reimbursement
- 100% Employer-Paid Life Insurance
- Short & Long-Term Disability Options
- Flexible Spending & Health Savings Accounts
- Voluntary Wellness Program
- 401(k) retirement savings plan with employer matching contribution
- Company Profit Sharing
- Volunteer Service Leave
- BCBSM Medical, Dental and Vision
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Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
1962 Founded
Year Established
Operational since 1962, the company has grown significantly over the decades.
$750M Revenue
Annual Revenue
The company generates approximately $750 million in revenue annually, ranking it within ENR’s Top 500 Design Firms.
750+ Professionals
Collaborating Experts
Over 750 skilled professionals contribute to the company's projects across multiple U.S. states.
- The firm has evolved into a national community-focused design powerhouse.
- Signature projects include urban parks, state park walkways, turbo roundabouts, bridges, and complex municipal infrastructure.
- Known for offering full-spectrum services such as architecture, civil engineering, planning, urban design, landscape architecture, surveying, and construction engineering.
- Specialisms span water, wastewater, stormwater systems, and urban and transportation design.
- Frequent acquisitions, such as Griner Engineering and THY Inc., have expanded capabilities in MEP, surveying, and civil disciplines.
- Projects serve both public and private clients, including municipal agencies, educational institutions, and Fortune 100 firms.
- Their multidisciplinary ethos ensures that each project is informed by diverse expertise.
- They blend technical rigor with community insight, creating infrastructure and design with lasting local impact.
- Client-focused
- Collaborative environment
- Creative problem solving
- Innovative thinking
- Integrity and transparency
- Commitment to quality
- Excellence in service
Net Zero 2035
Emissions Target
Aiming to achieve net zero emissions by 2035, reflecting a commitment to climate action.
- Focused on reducing environmental impact through sustainable design solutions
- Integrating green building principles in all projects
- Pursuing continuous improvement in energy efficiency
- Promoting low-impact development practices
- Supporting renewable energy and clean technologies in projects
- Committed to fostering an inclusive culture where diverse perspectives are valued
- Gender balance in leadership roles
- Implementing training programs focused on inclusivity and diversity
- Focus on attracting and retaining diverse talent
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