Executive Personal Assistant to CEO

Description

• Own and manage multiple, highly complex calendars across several businesses and personal commitments
• Ensure nothing slips through the cracks
• Ensure the CEO is always in the right place, at the right time, fully prepared
• Act as the first line of defense for all inboxes
• Maintain clear systems for follow-ups, responses, and delegated items
• Strategically prioritize meetings, travel, and commitments to maximize CEO effectiveness
• Prepare documents, agendas, and briefing materials as needed
• Track action items from meetings, calls, and conversations
• Proactively follow up with internal teams, external partners, clients, and vendors
• Read, filter, prioritize, and draft responses on behalf of the CEO
• Identify inefficiencies and proactively suggest improvements
• Hold others accountable to timelines and deliverables
• Manage logistics for events, meetings, and travel
• Create simple systems to ensure consistent execution and closure
• Assist in managing workflows across multiple businesses
• Prepare daily and weekly schedules with context, priorities, and prep notes
• Handle confidential and sensitive information with absolute discretion
• Identify urgent vs. non-urgent matters and escalate appropriately
• Handle a wide range of personal and professional tasks (scheduling appointments, travel coordination, errands, special requests)
• Coordinate with internal teams and leadership
• Serve as a trusted gatekeeper and representative of the CEO
• Anticipate conflicts before they arise and proactively resolve them

Requirements

• High proficiency with Google Workspace, Outlook, scheduling tools, and task management systems
• Is highly organized, detail-oriented, and systems-driven
• Ability to manage competing priorities without dropping the ball
• Thrives in fast-paced, high-expectation environments
• Highly trustworthy and loyal
• Is calm under pressure and solutions-oriented
• Is exceptional at calendar and email management — this is non-negotiable
• Naturally organized and energized by structure
• Communicates clearly, professionally, and confidently
• Exceptional written and verbal communication skills
• Polished, professional, and confident
• Is not afraid to handle small tasks and understands that excellence lives in the details
• Strong judgment, discretion, and emotional intelligence
• Proven experience managing complex, multi-layered calendars
• 5+ years supporting a senior executive, CEO, founder, or principal (real estate or entrepreneurial environment preferred)

Benefits

• Professional development opportunities
• Competitive salary
• Opportunity to make a direct impact on brand growth and market presence
• Health, dental, and vision benefits
• Collaborative, innovative, and supportive team environment

Training + Development

Interview process

Visa Sponsorship

Security clearance