Senior Contract Administrator

Description

• Contribute to continuous improvement in commercial systems, processes and reporting quality.
• Identify cost or scope risks early and recommend mitigation strategies.
• Manage end-to-end subcontractor procurement, including preparing packages, running tender processes, and negotiating commercial terms.
• Collaborate closely with project delivery teams to maintain strong commercial performance across each stage of the build.
• Maintain accurate cost forecasting, budget tracking and financial reporting in partnership with Project Managers and Commercial Managers.
• Support monthly commercial reporting, cost-to-complete reviews and risk assessments.
• Ensure timely processing of subcontractor claims, purchase orders and payments.
• Prepare, assess and negotiate progress claims, variations, EOTs and final accounts.
• Administer subcontract agreements, ensuring compliance with scope, contract conditions, and Kapitol governance requirements.
• Monitor and manage head contract obligations, including notices, reporting requirements and correspondence.

Requirements

• Excellent financial acumen — confident managing forecasts, cost plans, budgets and commercial reporting.
• Proven experience as a Contract Administrator or Senior Contract Administrator in commercial construction (Tier 1 / Tier 2 experience highly regarded).
• Strong relationship-building and negotiation skills with subcontractors and internal stakeholders.
• Collaborative, solutions-focused approach with strong communication skills.
• Proficiency with construction management systems (Jobpac, Procore, Aconex or similar).
• Experience managing high-volume contract administration in fast-paced project environments.
• Strong understanding of head contract and subcontract conditions, procurement, variations, progress claims and commercial governance.
• Tertiary qualifications in Construction Management, Engineering, Quantity Surveying or related field.
• High level of accuracy, attention to detail and documentation discipline.

Benefits

• Well-Being Focus: Enjoy a safe, sustainable, and flexible working environment.
• Inclusive workplace: We are recognised by the Diversity Council of Australia as an Inclusive Employer 2024-25.
• Career Growth: Advance your skills with leadership and professional development programs.

Training + Development

Interview process

Visa Sponsorship

Security clearance