Project Support Administrator

Description

• Assist with questions through company website
• Manage front desk in office
• File and retrieve corporate documents, records, and reports.
• Takes messages/meeting minutes
• Meet, greet, and escort visitors as well as providing access to individuals.
• Make travel arrangements for staff as needed.
• Coordinate and direct office services, such as records and budget preparation, personnel, and light housekeeping
• Perform general office duties such as ordering supplies, maintaining records management systems, and answering calls
• Prepare responses to correspondence containing routine inquiries
• Provide administrative support for the office, handling information requests, and performing clerical functions such as preparing correspondence, maintaining business licenses, purchasing office materials and supplies, maintain maintenance schedules for company vehicles, receiving visitors, shipping and receiving materials for the office, interacting with office vendors to maintain the office function and inter-action with office staff to support their project needs as listed:
• Manage and maintain schedules for staff as needed
• Assist and support the Office Manager
• Open, sort, and distribute incoming correspondence, such as mail and email
• Assist in preparing reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software

Requirements

• Familiar with Excel and PowerPoint basics and presentations
• Readily learns programs/systems.
• Excellent written, verbal and interpersonal skills
• Understanding or have the ability to operate office equipment, i.e., copying machines, UPS, FedEx systems, and US Postal Service for shipments, stamping machines, laminators, phone system, computer hardware
• Proficient in Microsoft Office Suite.
• Strong proofreading and editing skills
• APTIM - Helpful Documents
• Familiar with Word and formatting techniques
• Good communication and organization skills
• Strong attention to detail.
• Accepts and adapts to change well
• Ability to maintain a high level of confidentiality especially of employee sensitive material.
• Experience in administrative experience in a professional setting

Benefits

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.
• Short-term and long-term disability insurance
• Investment into your personal and professional development
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• APTIM 2025 401(k) Plan Features (makeityoursource.com)
• Respect and flexibility to live a full life at work and at home
• Life insurance
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:

Training + Development

Interview process

Visa Sponsorship

Security clearance