Administrative Assistant

Description

• Works with payroll representative to resolve any payroll discrepancies.
• Handles customer's confidential payment information.
• May compute payroll for office staff and forwards it to home office payroll representative.
• Orders and maintains office supplies for the branch.
• Collects and files signed time records for hourly and commissioned employees.
• Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy.
• Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians.
• Interfaces with appropriate Home Office personnel to answer general employee questions.
• Communicates benefit information to employees.
• May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances.

Requirements

• A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred.
• Demonstrated prior experience in accounts receivable accounting is highly preferred for this role.
• Highly motivated, detail oriented, able to work independently
• Proven ability to thrive in a fast-paced environment.
• Self-starter who is organized, thorough with attention to detail & follow-up skills.
• A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills.

Benefits

• Paid Vacation
• Profit Sharing
• Vision Insurance
• Accident and Critical Illness Insurance
• Tuition Reimbursement
• Medical insurance with a Prescription Drug Card
• Dental Insurance
• Matching 401K Retirement Savings Plan
• Life Insurance
• Paid Training

Training + Development

Interview process

Visa Sponsorship

Security clearance