Bilingual Project Manager Relocation & Decommissioning (EN/FR)

Description

• Ensures that project deliverables are completed on time and reviews for quality and completeness.
• Participates in project kick off meetings, both internal and external as required.
• Manages all aspects of performance.
• Identifies opportunities for continuous improvement and manages changes required to continuously meet client objectives and program evolution.
• Ensures all projects are delivered on time, within scope, budget and requirements and complies with all regulatory, environmental, health and safety requirements.
• Contributes to the development and maintenance of processes, tools and documentation for MAC such as developing playbooks for relocation, furniture installation, etc.
• Maintains effective filing structure and ensures all documentation for each project is correctly filed and audit ready.
• Ensure that fund related sustainable decommissioning are returned to the receiver general.
• Ensures that delivery is undertaken optimally and within BGIS/ Client procedural boundaries: provides direct support to the team with respect to delivery and administrative issues and challenges.
• Develops an implementation strategy and workstream schedule for each project, taking into consideration the client’s requirements and TFMS deliverables.
• Communicates changes and updates to implementation approaches and processes as required.
• Provides mentoring, coaching and guidance to all team members.
• Completes project status reporting and monthly financial reporting activities for all assigned projects.
• Works with the Program Director, Reporting & Planning Analyst, to manage schedules, project budgets and work authorizations and monitors changes and progress throughout the life of TFMS projects related to relocation, install and decommissioning services.
• Works cross-functionally with other internal team members, service lines, project groups and operation groups to plan, manage and deliver projects.
• Evaluates, plans and manages all Health & Safety risks and requirements, working with the BGIS Health & Safety team and other internal groups as required.
• Maintains a good relationship with all third-party contractors.
• Assists with business development opportunities such as scope definition, fee and proposal development.
• Maintains an effective positive working relationship with all clients, stakeholders and internal teams on each project to maintain client objectives – One BGIS.
• Monitoring contractor Purchase Order’s (PO’s) and ensuring that they align with the approved budget and quote.
• Works collaboratively with the Program Director, General Manager and other internal stakeholders to develop, maintain and improve upon the MAC service delivery line.
• Communicates with all project stakeholders regularly and chairs workstream status meetings.
• Effectively and pro-actively communicates with stakeholders, such as Clients, contractors and industry bodies (as required) to ensure Client satisfaction and BGIS’s success.
• Manages the planning and delivery of relocation, furniture installation and furniture decommissioning projects for our client.
• Develops strong internal relationships with other team members, service lines, project groups and operation groups to plan, manage and deliver projects.
• Responsible for ensuring adherence with all financial and procurement policies and procedures for TFMS projects.
• Ensures a positive client and occupant experience on all TFMS projects to drive repeat business and differentiate BGIS as the logical choice for service delivery.
• Acts as a workstream lead for complex or high visibility projects as required.
• Ensures service delivery is done in accordance with all documented processes, work instructions and policies to ensure consistency, repeatability and alignment with BGIS / Client needs respect to key delivery sub-processes, such as document management, change management, scope management, schedule management, cost management, quality management, team management, communications management, risk management, procurement, approvals, close-out.
• Provides updates to the Program Director on project impacts and opportunities.

Requirements

• Business development skills including solution development, proposal writing, pricing of services.
• Advanced ability to deliver non-technical projects such as moves, adds and change projects according to requirements, on time and within budget.
• Excellent communication skills. (5+ years of job-related experience in moves, add, change, furniture installation, decommissioning and facility planning projects and or construction fit up projects of medium to high complexity.)
• 3+ years of furniture systems knowledge. (1 to 3 years managing a team. Experience in managing remote teams a bonus.)
• Advanced project coordination and organizations skills. (Experience in complex project scheduling and using software such as Microsoft Project.)
• Effective leadership skills and management skills. (Experience in customer service and client facing activities.)
• Able to meet requirements for Federal Security Clearance.
• Excellent problem-solving skills.
• Has excellent relationship building and relationship management skills.
• Must be bilingual English/French
• Skilled in strategic thinking. (Experience managing customer relationships)

Benefits

• PMP or FMP a bonus.

Training + Development

Interview process

Visa Sponsorship

Security clearance