Receptionist / Administrative Assistant

Description

• Order supplies for breakrooms and stock and maintain them.
• Operate the computer as needed for email, general reports and record keeping.
• Coordinate and track routine maintenance items of building.
• Order supplies, stock and maintain conference room and client shared workspaces.
• Perform various administrative functions including typing, filing, answering phones, preparing reports, and maintaining records.
• Interact with all levels of internal team members and external customers in a professional and supportive manner.
• Greet and direct incoming clients, vendors, and deliveries.
• Help organize and setup for company functions and events.
• Provide administrative assistance to President and Vice-President.
• Setup for customer meetings including ordering food, prepping AV equipment, handouts, etc.
• Open, stamp and sort mail, process items as applicable.
• Order and stock office supplies and keep records of use and associated costs.
• Handle circulation of birthday and holiday cards for employees and customers.
• While performing the duties of this job, the employee is regularly required to sit, stand, or walk for extended periods of time.
• Produce and maintain paperwork or logs as required.
• Perform basic accounting functions such as data input, time sheet matching, making copies, etc.

Requirements

• Must be able to compose and respond to emails promptly and professionally.
• Fluent in Spanish
• High School Diploma or GED Required
• Physical Demands: Sit and or Stand for extended periods of time.
• Must be able to lift and carry up to 25 lbs.
• Need to possess strong communication and problem-solving skills.
• AFLAC available
• Must pass drug screening and background check.
• Must be able to multitask and meet deadlines, high level of organization required.
• Must be proficient in Microsoft Platform (Excel, Outlook, Word)
• Must have strong customer service skills.
• Microsoft ACCESS

Benefits

• Company Outings and Events
• PTO Options
• Medical Insurance Coverage available
• Compensation negotiable based on level of experience.

Training + Development

Interview process

Visa Sponsorship

Security clearance