Fleet Administrator

Description

Schedule and track vehicle maintenance, repairs, and inspections.

Coordinate with project managers and field teams regarding vehicle assignments and availability.

Perform general administrative duties (filing, scanning, correspondence, data entry).

Prepare reports and spreadsheets for fleet performance, costs, and utilization.

Maintain and update vehicle and equipment records, registrations, and inspection logs.

The Fleet Office Administrator plays a key role in maintaining the efficiency of our fleet department. This position supports day-to-day administrative tasks, assists with vehicle records, tracks maintenance schedules, and ensures compliance with company and DOT standards. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment.

Process purchase orders, invoices, and vendor communications related to fleet services.

Assist with driver compliance documentation (licenses, certifications, insurance).

Support fuel card management and monthly reporting.

• Support fuel card management and monthly reporting.
• Schedule and track vehicle maintenance, repairs, and inspections.
• Coordinate with project managers and field teams regarding vehicle assignments and availability.
• Perform general administrative duties (filing, scanning, correspondence, data entry).
• Prepare reports and spreadsheets for fleet performance, costs, and utilization.
• Maintain and update vehicle and equipment records, registrations, and inspection logs.
• Process purchase orders, invoices, and vendor communications related to fleet services.
• Assist with driver compliance documentation (licenses, certifications, insurance).

Requirements

Ability to work both independently and as part of a team.

Excellent written and verbal communication skills.

Familiarity with fleet management software is a plus.

2+ years of administrative experience (fleet, construction, or logistics preferred).

Strong organizational and multitasking skills with attention to detail.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Ability to work both independently and as part of a team.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• 2+ years of administrative experience (fleet, construction, or logistics preferred).
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Familiarity with fleet management software is a plus.

Benefits

Medical, dental, and vision insurance

Opportunities for advancement within a growing company

Competitive hourly pay ($18$23/hr, based on experience)

Paid time off and holidays

Compensation details: 18-23 Hourly Wage

• Medical, dental, and vision insurance
• Opportunities for advancement within a growing company
• Competitive hourly pay ($18$23/hr, based on experience)
• Paid time off and holidays

Training + Development

Interview process

Visa Sponsorship

Security clearance