Administrative Assistant

Overview

Admin support for project exec: calendar, travel, docs, communication on $1bn pharma project

Key Responsibilities

• stakeholder liaison
• document management
• event coordination
• calendar management
• travel coordination

Tasks

-Communication: Serve as a primary point of contact for internal and external stakeholders. Draft, review, and distribute emails, memos, and other communications as directed. -Document Management: Organize, file, and maintain electronic and hard copy documents, including contracts, drawings, reports, correspondence, and project records in appropriate repositories. -Assist in periodic event planning (town halls, VIP visitor planning with Senior Executive Assistants, and partner organizations). -Administrative Support: Manage the Project Executive’s calendar, schedule meetings, coordinate travel authorizations, arrangements and expense reports, and prepare meeting agendas and minutes.

Requirements

• admin experience
• construction
• office suite
• document management
• communications
• organizational

What You Bring

-Extensive experience in an administrative role, preferably supporting construction or engineering projects. -Excellent organizational, communication, and time-management skills. -Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Visio) and document management systems. Proficiency must include productivity enhancement techniques. -Ideal candidate has formal education in Communications or other applicable training

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About Qcs Staffing

-Founded with the aim of providing top-tier staffing solutions for diverse sectors. -Focus on long-term partnerships with clients, ensuring the right talent for specialized roles. -Expert in recruiting for both large-scale projects and niche, high-demand sectors. -Has become a trusted partner in sectors such as Industrial, Energy, and Infrastructure. -Notable for a rapid response to market demands and changing industry trends. -Experience in delivering recruitment services for large infrastructure and energy projects. -Specializes in sourcing skilled professionals for both permanent and temporary roles. -Recognized for working on complex and large-scale projects with a diverse client base.

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