Records Clerk

Description

The role involves assembling inmate/resident files from all repositories, reviewing records for policy compliance, correcting file composition as needed, and preparing records for transfer or archiving.

The clerk receives court correspondence concerning inmates/residents, verifies that court bonds fully cover sentences, monitors case dispositions after court appearances, and initiates contact with internal staff, local jurisdictions, and courts for record information.

Creating and maintaining up‑to‑date general and inmate/resident files includes sorting, labeling, filing, retrieving, and adhering to corporate policies for file setup, retention, and storage while ensuring confidentiality and security.

The clerk maintains an up‑to‑date list of inmates/residents scheduled for discharge and processes parole certificates, discharge letters, release authorizations, and release notifications.

• Assemble, review, and correct inmate/resident files for compliance and prepare them for transfer or archiving.
• Manage court correspondence, verify bond coverage, monitor case dispositions, and coordinate with staff and courts.
• Organize, label, file, and retrieve general and inmate/resident records per corporate policies while maintaining confidentiality.
• Update discharge schedules and process parole certificates, discharge letters, release authorizations, and notifications.

Requirements

Qualifications include a high school diploma or GED, a valid driver’s license, and a minimum age of 18. Experience in records management within a correctional setting and proficiency with Microsoft Word, Excel, and other PC applications are preferred.

• Required: high school diploma or GED, valid driver’s license, and age 18+. Preferred: correctional records management experience and proficiency with Microsoft Office.

Benefits

$15.76 per hour. At CoreCivic, our employees are driven by a deep sense of service, high standards of professionalism and a responsibility to better the public good. We are currently seeking a Records Clerk who has a passion for providing the highest quality care in an institutional, secure setting. Come join a team that is dedicated to making an impact for the people and communities we serve.

Training + Development

Interview process

Visa Sponsorship

Security clearance