Assistant Property Manager

Description

• Ensure documents are properly maintained on the Shared Drive
• Send compliance notices as necessary
• Assist with providing monthly reporting to senior management regarding building operations and financial activity
• Assist in completing annual property expense estimates and reconciliation process for assigned properties
• Ensure tenant and emergency contact lists are current for assigned properties
• Send collection notices as necessary
• Assist with tenant requests and follow up
• Assist manager with monthly property inspection and reports
• Establish appropriate communication within tenant organizations to address administrative, leasing, and financial matters
• Schedule & coordinate Board Meetings, ARC Meetings, Annual Meetings & Elections
• Work with site management team to ensure systems are properly maintained and tenant’s needs are addressed in a timely manner
• Assist in preparing property budgets and work with senior management to reforecast R&M and capital expenses as necessary
• Ensure properties are maintained in good operational condition
• Assist in coding AP in Nexus platform
• Ensure the emergency response plan is updated and posted at assigned properties
• Facilitate effective communication skills and direction
• Maximize the value of the assigned properties by finding methods to reduce costs and increase efficiencies of building systems and services
• Provide new tenant orientation and ongoing enforcement of lease terms
• Manage tenant interface platform
• Responsible for ensuring that property specific compliance requirements are completed including requirements of ground lessors, third party lenders and bondholders, as well as any other investor requirements.
• Assist with the Meeting Agendas for each
• Assist in annual dues collections
• Assist as a point of contact for tenants from lease execution to lease expiration
• Ensure all tenant and vendor COI’s are up to date for assigned properties
• Complete tenant move-in and move-out documentation
• Assist with card access requests
• Ensure signage and buildings are in compliance with the POA Declarations/Rules & Regulations
• Oversee property related service contracts and building staff (landscaping, janitorial, site management)
• Attend all meetings and take meeting minutes
• Ensure utilities are billed back to the tenants as required
• Coordinate tenant related services with site management team

Requirements

• Ability to work independently and effectively manage multiple tasks
• Ability to adapt to changing priorities
• Have some knowledge of Roberts Rules
• Proficient in Microsoft Office Working, Excel, knowledge of MRI and Nexus
• Strong lease administration knowledge/experience inclusive of commercial leases preferred
• Some financial/accounting skills
• Excellent written and verbal communication skills
• Some analytical and effective problem-solving skills
• Experience in managing building systems – BAS, Security, Access Controls

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance