Accountant I

Description

• Assist with month-end close process, including but not limited to preparation of journal entries in compliance with work standards such as appropriate documentation and reconciling accounts from subsidiary ledgers to trial balance.
• Assist with year-end audits.
• Review vendor accounts and statements to assure accuracy, timeliness, and best payment terms taking advantage of cash term discounts as agreed to by the General Accounting Manager and the Finance Director.
• Adhere to accounts receivable policies and procedures and ensure external and internal controls and policies are adhered to. Assist in identifying potential problem accounts and send follow-up correspondence. May produce reports of accounts that are in arrears, analysis of bad debt and analysis and reconciliations of bill run to detect fraud.
• Assist in providing information for tax purposes as appropriate in this area, including Use Tax Liabilities and 1099 reporting.
• Integrity & Confidentiality: Maintains discretion with sensitive payroll and employee data.
• Perform daily and periodic costing processes to ensure items are set to appropriate and accurate cost using the query to trigger events as well as reacting to emails sent to costing folder.
• Administer accounts payable process to include but not limited to the following: Posting vendor invoices for inventory items & non-inventory items. Paying all vendors within stated terms unless otherwise directed by the General Accounting Manager, Finance Director or CEO.
• Review and monitor credit sources, credit files, customer applications and delinquent accounts. Monitor and resolve customer deductions in a timely manner.
• Accuracy & Accountability: Ensures precision in all payroll and accounting transactions.
• Analyze exceptions, adjustments and non-standard transactions in addition to routine A/R and A/P transactions.
• Follow the records retention policy as required.
• Administer accounts receivable process to include: Posting customer invoices and administer sales tax invoicing process including ensuring appropriate exception documentation is on file. Processing vendor invoices for inventory items shipping directly to customers (drop shipments) which includes receiving and shipping of product and applying customer payments, including processing credit cards when applicable. Review customer accounts and statements to assure accuracy, timeliness and best terms to improve cash flow.
• May assist Finance Director, General Accounting Manager or other colleagues with miscellaneous paperwork and reporting.
• Cross train with other members of the Finance Department to provide coverage.
• Work with Procurement, Receiving and vendors to help resolve discrepancies between purchase orders, material receipts and vendor invoices, including quantities and pricing.

Requirements

• Proficient in Microsoft Excel, Word, and general accounting systems.
• Accounting knowledge
• Compliance Focus: Demonstrates thorough understanding of payroll laws and audit readiness.
• Associate or bachelor’s degree in accounting, Finance, or related field preferred.
• Excellent communication and interpersonal skills for interacting with employees, vendors, and management.
• High attention to detail, accuracy, and confidentiality.
• Strong analytical, problem-solving, and organizational skills.
• Adaptability: Manages multiple priorities and deadlines in a dynamic, multi-state environment.

Benefits

• Opportunities for professional growth and advancement.
• Competitive compensation and comprehensive benefits packages.

Training + Development

Interview process

Visa Sponsorship

Security clearance