Document Control Coordinator

Overview

Manage document control system, ensuring accurate, accessible, compliant records.

Key Responsibilities

• document review
• employee training
• document retrieval
• compliance monitoring
• document scanning
• document control

Tasks

-Regularly review and update documents to ensure they are current and comply with standards -Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. -Notify personnel of updated document versions and how to access them -Train employees on records management procedures and policies, including documentation, retention, retrieval, and destruction -Ensure all documents are easily accessible in the document storage system and retrieve files as needed by company staff -Monitor regulatory activity to maintain compliance with records and document management -Collect, scan, and upload documents following established procedures -Work with documents and records across various departments -Verify the accuracy and completeness of documents received, ensuring they meet company standards and regulatory requirements -Maintain the document control system to ensure all documents are tagged, retrievable, and securely stored -Print and distribute documents as necessary

Requirements

• aconex
• sharepoint
• acrobat
• ms office
• associate degree
• 2 years

What You Bring

-Ability to manage multiple tasks and priorities effectively. -Minimum of 2 years’ experience in document or records management. -Strong organizational skills and attention to detail. -Able to travel to different site locations if required, work location may vary office or onsite in trailers. -Proficient in MS Office applications and MS windows environment. -Ability to find and preserve paper documents -Familiar with digital document management systems and software Aconex, SharePoint, Acrobat. -Capacity to work independently and collaboratively. -Experience working with various file types -Able to lift 40lbs and stand for long periods of time. -Problem-solving skills and initiative. -Excellent written and verbal communication skills. -Effective communication and interaction with various internal and external organizations is important -Associate degree or higher in Computer Science, Business Administration or similar field.

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About AECON

-Spanning over 150 years. -Operates in civil infrastructure, urban transportation, and energy solutions. -Involved in planning, financing, and execution through public-private partnerships. -Advanced urban transportation projects, such as the Réseau express métropolitain (REM). -Advancing projects like the Darlington Small Modular Reactor. -Committed to sustainability and cutting-edge technology.

Sector Specialisms