Legal Administrative Assistant

Description

• Prepare, submit, and track a variety of legal filings using multiple platforms and filing systems (including hard copy, electronic databases, and internal document management systems).
• Provide general administrative support to attorneys and paralegals.
• Maintain spreadsheets, entity records, document logs, and other data repositories.
• Assist with corporate housekeeping activities, including maintaining corporate books, files, and board materials.
• Coordinate communications and requests between internal teams and external partners, vendors, and law firms.
• Provide support for Board meetings, including preparing and maintaining minutes and resolutions.
• Manage incoming and outgoing mail, packages, and certified correspondence (USPS, FedEx, UPS).
• Review, process, and manage a high volume of legal and vendor invoices; resolve billing issues and track unpaid or disputed invoices.
• Participate in ad hoc projects for Legal and Compliance teams.
• Facilitate document execution through DocuSign, including large or multi-signatory agreements.
• Assist with timekeeping, expense reports, calendar management, and meeting coordination for legal team members.
• Support travel, conference, and seminar arrangements as needed.

Requirements

• Dependable, punctual, and adaptable to changing business needs.
• Demonstrated ability to handle confidential information with integrity and professionalism.
• Excellent organizational and time management skills with a strong attention to detail.
• Experience with SharePoint, Adobe Acrobat, DocuSign, and/or document management systems (e.g., Lexion) a plus.
• Strong proficiency in Microsoft Office Suite.
• Comfortable working within a compliance-driven, deal-oriented environment.
• Minimum of two years of experience in a legal administrative or paralegal support role—law firm or in-house legal department experience required; exposure to corporate or M&A legal work preferred.
• Effective communication and interpersonal skills across all levels of the organization.
• Paralegal Certificate from an ABA-accredited program (or working toward certification) preferred.
• Self-motivated with the ability to work independently and manage multiple priorities.
• Bachelor’s degree preferred.

Benefits

• Opportunity to learn and perform entry-level paralegal responsibilities.

Training + Development

Interview process

Visa Sponsorship

Security clearance