Bid & Proposal Coordinator

Description

• Maintain client registration forms and ensure timely updates ahead of renewal deadlines to ensure ongoing compliance with applicable guidelines
• Ensure compliance with government regulations at the local, state, and federal levels
• Provide support to cross-functional colleagues as needed
• Ensure timely submission of deliverables from Sales, Design, Installation/Service, Finance, and Sales Coordination teams
• Support Bid & Proposal Analysts and Bid & Proposal Manager in project management activities
• Serve as the team's master data gatekeeper by maintaining and improving templates, managing company data, and organizing relevant references (e.g., past projects)
• Coordinate the drafting, packaging, and submission of proposals
• Establish lasting relationships and collaboration with our dedicated sales professionals
• Execute post-bid activities, including revisions, client follow-ups, and reason codes
• Coordinate responses to RFIs (Requests for Information) and prequalification requests submitted by Sales or the Business Development team

Requirements

• Background in proposals, bids, RFP coordination, contracts, or similar is strongly preferred
• Strong project coordination abilities, with a proven ability to meet and effectively prioritize multiple deadlines
• A team player with strong interpersonal skills – collaborative, accommodating, and a great listener
• Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) and Adobe Acrobat
• Excellent verbal and written communication skills
• Highly organized, methodical, and detail-focused
• 2+ years of professional experience (experience in the construction industry or public sector is a plus)
• Self-motivated and proactive, with the ability to anticipate needs and solve problems independently
• Exceptional writing and editing skills with a talent for enhancing clarity, organization, flow, and overall impact of proposal materials

Benefits

• Paid parental leave
• Comprehensive medical, vision, and dental plans
• Employer-paid life and disability insurance
• 401(k) retirement plan with company match
• Competitive PTO and robust holiday schedule

Training + Development

Interview process

Visa Sponsorship

Security clearance