Senior Marketing Coordinator (AEC Industry)

Description

• Collaborate with technical staff, project managers, and leadership to craft clear, compelling narratives and differentiators.
• Support the development of marketing collateral, project sheets, digital content, and internal communications alongside the Graphics & Communication Coordinator.
• Lead the development, coordination, and production of high-quality proposals, qualifications packages, and presentation materials in response to RFPs/RFQs.
• Manage event logistics, including registration, sponsorships, booth materials, signage, and promotional collateral alongside the Graphics & Communication Coordinator.
• Coordinate photographs and other creative resources to support proposals and events.
• Serve as a liaison between marketing, technical, and business development teams to ensure alignment of messaging and client strategy.
• Work closely with Business Development leaders to align event strategy with market goals and client relationship priorities.
• Track event budgets, vendor contracts, and post-event follow-up activities.
• Ensure brand consistency, visual quality, and adherence to company standards in all submittals.
• Manage proposal schedules, deliverables, and deadlines to ensure timely, compliant submissions.
• Proactively identify process improvements to enhance proposal and event workflows.
• Plan, coordinate, and execute company participation in trade shows, conferences, client events, and our 'Lunch & Learn' program.
• Facilitate post-submission debriefs and lessons-learned sessions to improve proposal quality and win rates.
• Capture leads and assist with event ROI tracking and reporting.
• Maintain and update project descriptions, staff resumes, and content in marketing databases (e.g., Deltek Vantagepoint, OpenAsset).
• Mentor junior marketing staff and support professional development within the marketing team.

Requirements

• Demonstrated ability to multi-task and pivot quickly in response to shifting project needs and schedules.
• Advanced proficiency in Adobe Creative Cloud applications — particularly InDesign, Photoshop, and Illustrator — for producing high-quality, brand-consistent marketing materials.
• Exceptional project management and organizational abilities; capable of managing multiple concurrent deadlines.
• Strong graphic design sensibility and ability to translate technical information into visually engaging materials.
• Experience in the Architecture, Engineering, and Construction industry (AEC) or a closely related field and working knowledge of AEC industry practices, terminology, and procurement processes (public and private sector) are required.
• Advanced knowledge of proposal management processes is required, including coordination of multi-discipline teams and development of compliant, compelling submittals (sub-consultant experience a plus).
• Excellent writing, editing, and proofing skills with strong attention to grammar, tone, and accuracy.
• Advanced project and event management expertise, with the ability to plan, prioritize, and deliver under tight deadlines.
• Proficiency with Microsoft Office Suite and collaboration tools such as SharePoint, Teams, or Smartsheet.
• High attention to detail with a commitment to quality and consistency across all deliverables.
• Familiarity with CRM and marketing database systems, preferably Deltek Vantagepoint, for tracking pursuits, contacts, and project data.
• Outstanding time management and prioritization skills in a fast-paced environment.
• Confident communicator and team player who builds positive relationships across technical, business development, and leadership teams.

Benefits

• Company paid Long Term Disability
• Company paid Life and AD&D Insurance
• Voluntary Plans (Critical Illness/Cancer, Accident)
• PTO (Flexible paid time off policy)
• Company paid Short-Term Disability
• In House Seminars & Technical Training
• Hybrid teleworking options
• Health Insurance
• Employee Assistance Program
• Paid holidays (9)
• Lunch & Learns
• Wellness Programs
• Booster Programs
• Financial Seminars
• 401(k) Plan
• Financial Assistance toward Educational Development
• Competitive Compensation
• Company paid Employee Vision & Dental Insurance
• Flexible Spending Accounts
• Fitness Incentive Program
• Paid Bereavement Leave
• Discretionary Bonuses 3 Times Per Year
• Heath Savings Accounts and Employer Contributions

Training + Development

Interview process

Visa Sponsorship

Security clearance