Project/Document Specialist - Gateway

Description

• Maintain original documents and check print files, ensuring superseded revisions are properly archived.
• Support the preparation and maintenance of Approval Requests (ARs) and Change Order Requests (CICs) logs.
• Support document retrieval in response to public records requests and audit inquiries.
• Assign document numbers according to project guidelines and ensure all entries conform to established numbering procedures.
• Support office management activities as needed, including supplies coordination and documentation for leased office spaces.
• Manage the distribution, recording, and storage of all documentation and related materials in accordance with approved procedures and regulatory requirements.
• Implement, and maintain project-specific document control systems for tracking, storage, and retrieval of all project documentation.

Requirements

• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong communication and interpersonal skills for stakeholder coordination.
• 3+ years of experience in document control, project administration, or contract management, preferably in infrastructure, engineering, or public sector projects.
• Bachelor’s degree in Business Administration, Construction Management, Engineering, Information Management, or a related field (or equivalent work experience).
• Familiarity with public records policies and audit requirements.
• Working knowledge of change management processes for large capital projects.
• Proficiency in Microsoft Office Suite and experience with digital collaboration platforms.
• Strong knowledge of document numbering and retention policies.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance