Completing project document format reviews of work produced by office staff for quality control purposes, including verifying formatting details are used correctly, updating and applying the approved styles, or applying the approved template.
Preparing complex and confidential letters, technical memoranda, and reports for professional and managerial staff review and action.
Providing excellent support and service to the technical staff, office leaders, clients, vendors, colleagues, and others.
Assisting in additional administrative duties as required.
Assisting office staff with various reports and communications, such as monthly project reports and meeting minutes, and planning and coordinating meetings and events.
Preparing and scheduling activities such as internal business meetings, client or third-party appointments, and general office events, including scheduling conference room use and catering needs.
Providing production support (e.g., formatting, printing, binding), including client deliverables, while ensuring the highest quality standards and client service are maintained, both internally and externally.
Providing remote support for our other VA Offices and visiting them as needed.
Working as the person responsible for the office activities running well and efficiently, including but not limited to, providing support to office staff, developing and editing reports, scheduling meetings and travel, monitoring, ordering, and organizing supplies, maintaining office equipment, ordering hardware equipment, setting up workstations, and helping onboard and support new hires.
Assisting in updating and maintaining multiple calendars and tracking facility and equipment assignments.
Maintaining the organization and maintenance of records, files, and correspondence.
Requirements
powerpoint
adobe pro
bluebeam
4 yrs
high school
client service
The ability to handle multiple tasks while maintaining quality control under tight deadlines.
4 years of related experience.
Equivalent additional directly related experience will be considered in lieu of a degree.
Basic knowledge of PowerPoint.
Previous experience working in the engineering and consulting industry is highly desirable, in mid-to large-sized corporate office management.
Knowledge of Adobe Pro or Bluebeam is strongly preferred.
Client service mentality with the ability to support all levels in the organization.
High School diploma or equivalent.
Notary certification a plus.
Strong organizational and communication skills.
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
no visa sponsorship; h-1b or tn visas not supported.
Security clearance
background checks (criminal, employment, education, licensure, etc.) required after an offer is made.
drug testing may be required for designated positions.
additional checks (e.g., motor vehicle record) may be required during employment.
Company
Overview
Founded 1947
Year of Establishment
The company was established in 1947 as a small firm specializing in water treatment projects.
It has evolved into a global leader in delivering engineering, environmental, and construction services.
The firm specializes in complex infrastructure projects that address environmental, energy, and water resource challenges.
With a wide range of capabilities, the company has delivered iconic projects in transportation, utilities, and industrial sectors.
The firm has a strong focus on providing sustainable solutions to tackle the most pressing infrastructure needs worldwide.
Its projects often involve advanced technologies and innovative design, particularly in water resources and environmental remediation.
The company’s work spans a diverse range of sectors, from heavy civil construction to energy, government, and transportation.
A standout project includes its involvement in critical infrastructure for water treatment and wastewater systems around the globe.
Known for its commitment to quality, the firm prides itself on turning complex challenges into successful, long-term solutions.
Culture + Values
Integrity
Collaboration
Innovation
Excellence
Sustainability
Commitment to Client Success
Environment + Sustainability
Net Zero by 2050
Net Zero Emission Target
Committed to achieving net zero emissions, marking a significant step toward global climate goals.
Sustainable infrastructure solutions support environmental health and resilience.
Environmental sustainability is integrated into every project.
Aim to reduce carbon footprints and increase energy efficiency across various sectors.
Inclusion & Diversity
has a robust DEI strategy with a focus on gender equality and equal representation.
track and promote gender diversity across all levels of the organization.
emphasize mentorship and development programs to advance women and underrepresented groups.