Senior Administrative Assistant

Description

• Completing project document format reviews of work produced by office staff for quality control purposes, including verifying formatting details are used correctly, updating and applying the approved styles, or applying the approved template.
• Preparing complex and confidential letters, technical memoranda, and reports for professional and managerial staff review and action.
• Providing excellent support and service to the technical staff, office leaders, clients, vendors, colleagues, and others.
• Assisting in additional administrative duties as required.
• Assisting office staff with various reports and communications, such as monthly project reports and meeting minutes, and planning and coordinating meetings and events.
• Preparing and scheduling activities such as internal business meetings, client or third-party appointments, and general office events, including scheduling conference room use and catering needs.
• Providing production support (e.g., formatting, printing, binding), including client deliverables, while ensuring the highest quality standards and client service are maintained, both internally and externally.
• Providing remote support for our other VA Offices and visiting them as needed.
• Working as the person responsible for the office activities running well and efficiently, including but not limited to, providing support to office staff, developing and editing reports, scheduling meetings and travel, monitoring, ordering, and organizing supplies, maintaining office equipment, ordering hardware equipment, setting up workstations, and helping onboard and support new hires.
• Assisting in updating and maintaining multiple calendars and tracking facility and equipment assignments.
• Maintaining the organization and maintenance of records, files, and correspondence.

Requirements

• The ability to handle multiple tasks while maintaining quality control under tight deadlines.
• 4 years of related experience.
• Equivalent additional directly related experience will be considered in lieu of a degree.
• Basic knowledge of PowerPoint.
• Previous experience working in the engineering and consulting industry is highly desirable, in mid-to large-sized corporate office management.
• Knowledge of Adobe Pro or Bluebeam is strongly preferred.
• Client service mentality with the ability to support all levels in the organization.
• High School diploma or equivalent.
• Notary certification a plus.
• Strong organizational and communication skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance