Project Coordinator, Power Delivery

Description

• Work in a collaborative team environment and deliver accurate work product.
• Coordinate with various utility owners, municipalities, subcontractors, and team members throughout the project.
• Collaborate with professionals and clients to increase your industry knowledge. Maintain a professional attitude and fulfill responsibilities with integrity consistent with industry standards.
• Maintain complete and detailed records/files with owner contacts, project costs, project issues, etc.
• Setup and close out all projects assigned by the Project Manager in adherence with Company guidelines.
• May assist Project Manager to develop and maintain spreadsheets for budget and schedule tracking including weekly report documentation such as progress updates, meeting minutes, comment logs, change order log, submittal log, and schedule updates.
• May assist Project Manager with facilitating new and existing client and subconsultant contracts including scope and fee modifications (Change Orders).
• Prepare various project related documents, reports, estimates, etc.
• Provide a high level of support to the Project Managers and Clients.
• May assist Project Manager by monitoring and escalating concerns related to the financial aspects of projects to ensure healthy project financials and meet established Company goals including utilization, effective multiplier, etc.
• Prepare project weekly report documentation for client including progress updates, meeting minutes, and schedule updates.
• Driving and Vehicle Use. May involve driving large pick-up trucks with attached trailers, potentially operating watercraft, and for extended periods of time.
• As requested by the Project Manager, attend meetings and/or coordination efforts with internal or external with clients.
• Provide document control support to ensure effective and accurate project document management (i.e., permit coordination, RFI tracking and resolution, right of way correspondence, etc.).
• Responsible for the success of certain tasks in part of moderate project(s).
• May assist Project Manager with invoicing and accounts receivable (AR) including invoice review such as rate and billing specifications, receipt and review of subconsultant invoices to ensure contract compliance, submission, collections, and reporting on unbilled or outstanding accounts.
• Independently performs most assignments with oversight and instruction from supervisor and project managers.
• May assist Project Manager with the weekly review of time charged to projects and coordinate with the project team to correct issues.
• Object Handling. Raising or lowering objects from one level to another and transporting objects by holding them in the hands, arms, or over the shoulder.
• Assist project team to identify various jurisdictions permitting processes, prepare and submit applications through various means and/or systems, track and manage permit status and approvals, identify and escalate permitting issues (i.e., denials, etc.).
• Assist with filing and document preparation for the department.
• Prepare and file various project related documents, reports, and estimates, including processes and procedures.

Requirements

• Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required.
• Safety and Equipment Use. Regular use of personal protective equipment (PPE) is required, along with use of hand and power tools.
• Repetitive Motion. Repetitive finger movements for operating a computer mouse and typing on a keyboard.
• Outdoor Conditions. Includes walking and climbing on uneven surfaces, confined spaces, and exposure to extreme weather conditions (heat and freezing temperatures). Potential exposure to high noise levels and various allergens, including poison ivy, sumac, dust, pollen, and cedar. Potential exposure to wildlife hazards such as animals, insects, and plants.
• Knowledge of general project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, Google Earth, Adobe and/or Bluebeam etc.), and quality management required.
• Cognitive Requirements. Selective attention, oral comprehension, oral expression, speech recognition, speech clarity, written comprehension, written expression, problem sensitivity, deductive reasoning, inductive reasoning, number facility, information ordering, category flexibility, flexibility of closure, fluency of ideas, and originality.
• EEO is the Law (English)
• Bachelor’s degree, preferred.
• Become familiar with the business structure, organizational relationships, program requirements, and processes.
• Arm Movement. Extending hands and arms in various directions, such as overhead, below the waist, forward, or laterally.
• Skills of initiative, communication, time management including strict deadlines, organization, ability to juggle competing priorities, attention to detail and problem-solving required.
• Perform independent research and adapt to changing priorities.
• EEO is the Law - Poster Supplement
• Highschool diploma or GED, required.
• Office Conditions. Includes extensive use of electronic devices such as computers, printers, copiers, scanners, plotters, and telephones. Additionally, tasks may involve the use of cutting tools and equipment like rotary paper cutters and plotting devices.
• Mobility. Movement within the office and job sites, including navigating between floors, workstations, and outdoor environments with potential for uneven surfaces.
• Neck Movement. Forward flexion, extension, or lateral rotation of the head and neck while using multiple computer screens.
• Pre-Employment Screenings. All offers of employment at CobbFendley are contingent upon the prospective employee passing a drug screening, physical exam (if applicable), and various background verifications (including but not limited to 10-year history of the county, state, federal, and a 5-year history of motor vehicle records). CobbFendley complies with all applicable state and federal laws regarding said screenings. Unless and only to the extent state or federal law limits CobbFendley’s drug-testing requirements for initial hiring, all candidates for employment are subject to pre-employment drug screening verification which may include a panel drug test for use of marijuana and other substances that may be lawful under state law but unlawful under federal law. A positive result may lead to disqualification of candidacy or termination from employment to the extent permitted by law. CobbFendley reserves all rights with respect to its drug-testing, other pre-employment screenings, and workplace policies and procedures.
• Seated and Standing Position. Extended periods of sitting and standing in an upright position at a workstation.
• EEO is the Law (Spanish)

Benefits

• Compensation + Benefits // Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs
• This position is eligible for a hybrid schedule once the training period is complete as established by the department.
• Applicant Accommodations. Consistent with the Americans with Disabilities Act (ADA) it is the policy of CobbFendley to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the Company. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process. If reasonable accommodation is needed, please contact the HR Department at 713.462.3242 or [email protected].
• New Hire Program // We understand changing jobs can be intimidating, CobbFendley has established a program geared specifically to the successful onboarding and integration of new hires into the firm
• Development Opportunities // Professional and personal growth through innovative in-house training and collaborative resources
• Winter Holiday // Extended office closure from December 25 through January 1 to relax and enjoy the holidays
• Paid Parental Leave // FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions cases
• CobbFendley’s standard operating hours are Monday through Friday, 7:30 AM to 4:30 PM CST. Generally, employees receive a 1-hour unpaid lunch break free of duty. Please note, operating hours and lunch hours may differ based on project workload, primarily for field staff.

Training + Development

Interview process

Visa Sponsorship

Security clearance