Business Office Coordinator

Description

• May assist in the hiring and selection of new hires.
• May process and maintains new-hire and termination paperwork, time- off requests, performance reviews, and pay increases for all employees employed by the community.
• May collect and submit bi-weekly timecards and payroll processing to Generations Payroll Manager.
• Maintains inter-company account reconciliations.
• Staffs, hires, evaluates, and schedules front desk reception and fills in as necessary.
• Ensures that resident admission contracts are signed, complete and filed appropriately according to policy and procedure.
• Responsible for all move-in and move-out pro-rate sheets and resident activation and deactivation.
• Account for all revenue, collections, and outstanding balances according to policy and timelines.
• Interprets the facility's accounting policies and procedures to employees, residents, family member, visitors, government agencies, etc., as necessary.
• Maintain weekly cash status.
• Assist Generations and community Directors routinely with projects as needed.
• Prepares accurate and timely AR monthly statements.
• Follows policy and procedures for deposits of incoming funds.
• May provide employee benefit information to new hires.
• Collaborates with Executive Director and Generations to ensure accuracy of financial statement.
• Reimburses funds owed to residents according to contract.
• Oversees the AP, work with department heads for coding, verifying coding accuracy and send on to home office for processing and payment.
• Accurately manages all petty cash disbursements and reconciliations.
• Partners with Sales Team to ensure accurate daily census.

Requirements

• High school or GED
• Repetitive hand activity used for typing, 10-key, software as necessary.
• Knowledge of Federal and State regulations and Medicaid regulations.
• Ability to read, write and follow written and oral instructions in the English language.
• Knowledge of basic money handling, bank deposits, cash drawers, etc. Strong work ethic and team player.
• Strong knowledge of federal, state, city and county regulations and tax practices. Strong PC skills including proficiency in Microsoft Word, Excel and PointClickCare.
• Lifts - Occasionally, up to thirty pounds at a time.
• C.P.R. and First Aid certified, training provided by community.
• Working knowledge of accounting best practices such as payables, receivables, and reconciliations.
• Needs to be self-directed and possess the ability to make decisions. Supervisor to assigned staff.
• 2-3 years’ experience in a professional office setting with AP/AR and new hire processing related responsibilities.

Benefits

• Walks - Occasional, short to long distances when walking through the community.
• Workday 8 hours

Training + Development

Interview process

Visa Sponsorship

Security clearance