Administrative Assistant - Chesapeake, VA

Description

• Administrative Support: Type letters, memoranda, and reports as directed by project operations team; Prepare minutes of project meetings; Coordinate and maintain project operations files; Answer telephones and take messages; Process incoming and outgoing mail; Greet visitors and guide them to the appropriate persons; Coordinate servicing of office equipment; Check and distribute certified payrolls to owner for processing; Order office supplies; Process subcontractor insurance paperwork; Reconcile subcontractor billings and owner invoices for payment; Schedule appointments and meetings for project operations team.
• Customer Support: Review and set up new subcontracts and change orders; Assist subcontractors onboarding paperwork, invoicing, and pay requisitions.

Requirements

• The ability to frequently lift and/or move up to 15 pounds
• Excellent organizational skills and attention to detail
• Strong verbal and written communication skills, to include clear, concise, and professional presentation of information
• Adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, ProCore, and Adobe
• Must demonstrate a strong ability to:
• Bilingual Spanish skills a plus but not required
• Some experience in a similar role highly desired
• Ability to work independently with minimal supervision
• Excellent time management skills with a proven ability to meet deadlines
• Collaborate and work effectively in a team environment with people of various backgrounds and styles
• Adapt and be flexible to frequent changes in a fast-paced work environment

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance