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Preconstruction Coordinator
Ryan Fireprotection, Inc.
Coordinate bid opportunities, docs, and admin support for preconstruction sales teams.
14d ago
Junior (1-3 years)
Full Time
Noblesville, IN
Office Full-Time
Company Size
1,200 Employees
Service Specialisms
Design
Fabrication
Installation
Inspection
Testing
Maintenance
Emergency Services
Custom System Design
Sector Specialisms
Healthcare
Industrial
Education
Specialty
Mixed-Use
Multi-Family
Role
What you would be doing
bid analysis
bid tracking
bid logging
document handling
file management
client liaison
- Collect and analyze incoming bid information to determine project type and scope.
- Coordinate with estimators on document needs, deadlines, and follow-ups.
- Identify and research new bid opportunities as directed.
- Utilize internal systems to ensure proper tracking, timely follow-up, and clean reporting to maintain company bid calendar by logging all invitations to bid, updating bid information as necessary and initiating pending list.
- Maintain a well-organized approach to managing a high volume of small-to-large projects.
- Provide high-level administrative support to the Alarm/TI/Account Manger sales teams as well as serve as backup support to the Preconstruction team
- Complete special assignments and tasks as requested.
- Serve as point of contact for the Estimating Bids – New Construction phone line, ensuring timely and professional responses to all inquiries.
- Log and update all bid invitations in the company’s calendar and systems.
- Maintain organized bid files and ensure all documentation is complete and accessible.
- Support a culture of collaboration, accountability, and continuous improvement across the preconstruction process.
- Present opportunities to the Alarm/TI/Account Manager sales teams for evaluation and strategic review.
- Download, order, and print bid documents including specifications, plans, and addenda.
- Consistently at work and on time, follow instructions, responds to management direction and solicits feedback to improve performance.
- Respond to bid invitations and follow up as needed to confirm participation or decline.
What you bring
communication
multitasking
adaptability
microsoft office
customer service
organization
- Strong communication skills—both written and verbal—with the ability to collaborate effectively.
- Ability to manage and prioritize multiple tasks simultaneously, with speed, while maintaining attention to detail.
- Ability to adapt to changes in work environment, manages competing demands, and is able to deal with frequent stops.
- Proficiency in Microsoft Office Suite and general document/file management systems.
- Demonstrates strong initiative, and the ability to work independently with minimal supervision with a solution-oriented mindset.
- Outstanding customer service skills, responds promptly to customer’s needs, solicits customer feedback, to improve service and maintains confidentiality.
- Excellent organizational and time-management skills.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
1983
Year Founded
Established in 1983 as a pioneering force in fire protection systems.
- Specializes in designing, installing, and maintaining fire suppression and alarm systems for various industries.
- Serves sectors such as industrial, commercial, and government, ensuring safety in complex environments.
- Renowned for expertise in large-scale and high-risk projects, including power plants and manufacturing facilities.
- Known for use of cutting-edge technology in fire safety solutions, blending innovation with reliability.
- Has successfully completed projects in diverse regions, demonstrating adaptability to varying regulatory standards.
- We Protect
- We Prevent
- We Preserve
- Mission: develop world-class talent to create and maintain fire protection solutions with an unparalleled customer experience
- Honest, knowledgeable, hardworking, professional, and resourceful
- Integrity, expertise and unwavering commitment
- Family‑like atmosphere full of supportive, innovative, talented, and kind‑spirited individuals
- Supported: From training and mentorship to teamwork in the field, we lift each other up every day
- Appreciated: Great work is recognized and celebrated
- Connected: With us, you’re family. We celebrate wins, support each other through challenges, and enjoy the journey together
- No public statements found regarding environmental or sustainability strategy, goals, or net-zero targets.
4.6/5 Rating
Glassdoor Diversity & Inclusion
The company has received a high rating for its diversity and inclusion efforts, reflecting strong employee sentiment.
100% Recommend
Employee Satisfaction
All reviewers express willingness to recommend the company, indicating high levels of employee satisfaction.
- Employee reviews highlight a family-run business environment and strong engagement: 'Great company overall. They really care for their employees and show this through weekly/monthly engagement.'
- No publicly disclosed gender-related statistics or formal DEI goals found.
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