Coordinator, Communications & Graphic Design

Description

As part of our Systems Integration team, you’ll help ensure that the civil infrastructure (tunnels, guideways, and stations) integrates safely and efficiently with all rail systems — including track, traction power, overhead catenary, signaling, communications, and control systems.

• Digital Content: Produce graphics and images for social media, website updates, SharePoint, and e-newsletters.
• Contribute to the creative development and execution of public education and advertising campaigns related to the Project.
• Presentation Decks: Develop visual aids for public meetings, client briefings, and internal updates.
• Assist in drafting, editing, and formatting routine communications materials, such as construction updates, construction look ahead schedules, newsletters, and email correspondence.
• Assist in monitoring project digital channels (social media, website) for public comments and feedback, escalating issues to the Communications Manager for issues management.
• Organize and manage the project's digital asset library (photos, video, logos, templates, and design files).
• Public Distribution Materials: Design and produce on-brand materials for door-to-door distribution in construction impact zones, including construction notices, flyers, explainer postcards, event invitations, and other community-facing collateral
• Design and produce a full range of high-quality, on-brand communications materials for the project, including:
• Produce meeting agendas and meeting minutes as required.
• Maintain and update stakeholder contact databases and distribution lists.
• Coordinate with external vendors and agencies, such as printers and production houses, to oversee the printing and production process.
• Conduct basic research and information gathering to support communications planning.
• Signage & Hoarding Graphics: Design construction site signage, wayfinding and large-format graphics.
• Support employer branding initiatives by creating design collateral for Human Resources and Talent Acquisition teams for use at career fairs, recruiting events, job boards, networking, and other channels.
• Support the Community Engagement team in coordinating logistics for public meetings and events.
• Manages photography and videography logistics, including coordinating drone footage capture and time-lapse documentation for project progress tracking.
• Ensure all visual materials adhere to project branding guidelines and regulatory requirements.
• Assist with canvassing program as required.
• Manage the project's correspondence system, including tracking, logging, and drafting initial responses to public inquiries and complaints.

Requirements

The Communications & Graphic Design Coordinator plays a key role in supporting strategic communications and community engagement throughout the development and construction phases of the project. This position combines strong graphic design and content creation skills with community-focused communication and administrative support to deliver clear, consistent, and engaging information to residents, project stakeholders, the client, and internal consortium audiences.

• Ability to translate public engagement objectives and technical concepts into visually compelling, public-friendly designs.
• 5+ years of graphic design experience, ideally supporting communications and community engagement teams.
• Strong communication and collaboration skills, to effectively present and discuss design concepts with cross-functional teams.
• Strong project management skills to handle multiple priorities and deadlines.
• Portfolio demonstrating diverse design work (marketing collateral, digital assets, branding, community engagement materials)
• Photography, videography, and editing skills are an asset.
• Knowledge of current design trends and best practices for digital and print media.
• Bachelor’s degree in Graphic Design, Visual Communication, Marketing, or related field
• Expert-level PowerPoint design and formatting.
• Occasionally required to work beyond Monday to Friday and be available for crisis management and other planned or unplanned after-hours events or meetings.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance