Project Administrative Assistant at Doc in Holyoke, MA | USD50,000-70,000 | Kablio

Role

Description

invoice processing

digital docs

contract management

data tracking

rate review

payroll review

Provide administrative and financial support across multiple construction projects.
Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets.
Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements.
Process invoices and assist with basic accounts payable (AP) tasks.
Maintain organized digital documentation using cloud-based systems.
Generate commitments and manage contracts and project documents.
Communicate effectively with internal stakeholders, subcontractors, and vendors.
Collect, verify, and track COIs and required endorsements/limits.
Use Excel and email tools to track, report, and share project data.

Requirements

microsoft 365

financial systems

invoice processing

construction

adaptability

sage

Strong organizational and communication skills.
Comfortable working with financial systems and processing invoices.
Proficiency in Microsoft 365 and cloud-based document management platforms.
Experience with Sage or Vista (or similar financial software) is a plus.
Experience supporting construction or project-based teams preferred.
Ability to adapt to new technologies and systems quickly.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1958

Year Founded

The company has grown into a trusted name in construction, delivering major projects across the UK.

With a reputation for excellence, the company specializes in a wide range of sectors, from residential to complex infrastructure projects.
Thrives in high-profile projects, with expertise in both public and private sector works.
Notable for its ability to handle complex logistics and large-scale developments, focusing on creating lasting value.
Work includes urban regeneration, civil engineering, and the construction of landmark buildings.
Delivers projects marked by precision, innovation, and a commitment to quality, often on time and within budget.

Culture + Values

Since 1879

Longstanding Commitment

The company has been dedicated to hard work, ethics, and high standards throughout its history.

Upholding the highest standards in property development, construction, project planning, real estate management, and energy services.
Working closely with clients, listening to their needs, then bringing focus and analysis to complex projects.
Dreaming big, planning thoroughly, and working efficiently across all endeavors.
Projects not only make business sense but also contribute to making the world a better place, reflecting a commitment to clients' communities.

Environment + Sustainability

Since 2003

USGBC Membership Duration

The company has been a member of the U.S. Green Building Council since 2003, reflecting its long-standing commitment to sustainable building practices.

Affiliate NEFCO operates a biosolids drying process that reduces fossil‑fuel use and produces environmentally beneficial fertilizer and fuel products
Ongoing environmental clean‑up projects including Boston Harbor remediation
Core service line includes energy and environmental services alongside construction and development
No publicly stated net‑zero emission target found

Inclusion & Diversity

No publicly available DEI strategy or data found on website or LinkedIn
No gender-related statistics disclosed
No DEI targets or outcomes published

Articles

Projects

Careers

Company

Overview

1958

Year Founded

The company has grown into a trusted name in construction, delivering major projects across the UK.

With a reputation for excellence, the company specializes in a wide range of sectors, from residential to complex infrastructure projects.
Thrives in high-profile projects, with expertise in both public and private sector works.
Notable for its ability to handle complex logistics and large-scale developments, focusing on creating lasting value.
Work includes urban regeneration, civil engineering, and the construction of landmark buildings.
Delivers projects marked by precision, innovation, and a commitment to quality, often on time and within budget.

Culture + Values

Since 1879

Longstanding Commitment

The company has been dedicated to hard work, ethics, and high standards throughout its history.

Upholding the highest standards in property development, construction, project planning, real estate management, and energy services.
Working closely with clients, listening to their needs, then bringing focus and analysis to complex projects.
Dreaming big, planning thoroughly, and working efficiently across all endeavors.
Projects not only make business sense but also contribute to making the world a better place, reflecting a commitment to clients' communities.

Environment + Sustainability

Since 2003

USGBC Membership Duration

The company has been a member of the U.S. Green Building Council since 2003, reflecting its long-standing commitment to sustainable building practices.

Affiliate NEFCO operates a biosolids drying process that reduces fossil‑fuel use and produces environmentally beneficial fertilizer and fuel products
Ongoing environmental clean‑up projects including Boston Harbor remediation
Core service line includes energy and environmental services alongside construction and development
No publicly stated net‑zero emission target found

Inclusion & Diversity

No publicly available DEI strategy or data found on website or LinkedIn
No gender-related statistics disclosed
No DEI targets or outcomes published

Articles

Projects

Careers