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Administrative Project Coordinator
Hdr
Coordinate project admin tasks, documents, meetings, and support staff across multiple projects.
6d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
United States-Texas-Austin
Office Full-Time
Company Size
10,000 Employees
Service Specialisms
Architecture
Engineering
Construction services
Environmental services
Urban planning
Project Management
Design
Consulting
Sector Specialisms
Architecture
Asset Management
Coastal Engineering & Restoration
Commissioning & Operations
Economics & Finance
Engineering
Environmental Sciences
Healthcare
Role
What you would be doing
document management
file maintenance
qa guidelines
public engagement
insurance tracking
meeting coordination
- Type, format and organize project documents, reports, specifications and correspondence
- Assist with project guides, project reviews, project invoices and expense reports as needed.
- Assist with and help coordinate meetings and presentations.
- Handle highly sensitive and confidential information with professionalism and discretion
- Work with multiple Project Managers and project teams as needed.
- Apply company quality assurance guidelines and procedures for project document management
- Public engagement support for comment tracking, public meeting planning and quarterly reporting
- Work with multiple Project Managers and project teams as needed
- Type, format and organize project documents, reports, specifications and correspondence.
- Create and maintain paper and electronic files
- Assist with project guides, project reviews, project invoices and expense reports as needed
- Apply company quality assurance guidelines and procedures for project document management.
- Assist with and help coordinate meetings and presentations
- Support Office Principal with floor plan, office events, organizing training events. Support Employee Network Groups (ENGs) with event coordination and contract reviews. Assist the HR department with handling new hire paperwork.
- Create and maintain paper and electronic files.
- Order insurance and monitor insurance certificates
- Support the front desk receptionist when needed (ie: when the receptionist is out on PTO, for lunch, etc.)
- Order insurance and monitor insurance certificates.
What you bring
professionalism
self motivated
detail oriented
deadlines
communication
a/e knowledge
- Professional, selfmotivated, wellorganized and detailoriented with the flexibility and ability to prioritize and handle multiple tasks in a fastpaced environment
- Exhibit professionalism with clients.
- Exhibit professionalism with clients
- Ability to meet deadlines
- Knowledge of A/E industry desired
- Excellent verbal and written communication skills
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
1917
Year Founded
The company was established in 1917, marking the beginning of its journey as a leader in engineering and construction.
Over 100 years
Years of Expertise
HDR has accumulated over a century of experience, contributing to its extensive portfolio of innovative projects.
Thousands
Projects Completed
HDR has successfully delivered thousands of projects, showcasing its expertise across various industries.
- provides innovative and sustainable solutions for infrastructure, buildings, and the environment.
- combines engineering, architecture, and environmental stewardship in a holistic approach.
- designing award-winning transit systems, water treatment plants, and energy-efficient buildings.
- iconic public buildings and large-scale infrastructure projects.
- We embrace the diverse perspectives of people with a passion for making a difference.
- Our people are the heart of HDR.
- We foster a culture of inclusion, collaboration, and innovation.
- We care about making an impact on the communities we serve.
- We strive to push the boundaries of what’s possible in every project we take on.
2035
Net Zero Target
Committed to achieving net zero carbon emissions by this year.
- Aim to reduce energy consumption and carbon emissions across all office locations.
- Design and engineering solutions focus on sustainability, utilizing renewable energy, water efficiency, and sustainable materials.
- Approach to sustainable infrastructure includes climate resilience and long-term environmental stewardship.
- Measure environmental impact through energy reduction goals, resource conservation, and sustainable design initiatives.
30% Women
Representation in Leadership Roles
Women comprise 30% of leadership roles, reflecting progress in gender diversity at the executive level.
- Focuses on recruitment strategies for underrepresented groups to increase workforce diversity.
- Offers diversity-focused mentorship programs to support career development among diverse employees.
- Committed to building an inclusive environment where all employees feel they belong.
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