Document Control Manager

Description

• Organize, classify, and maintain all project-related documents including drawings, specifications, contracts, and reports.
• Use Electronic Document Management Systems (EDMS) like ACC, Aconex, SharePoint, Bluebeam, Procore, EIDA, or DocuWare to manage documents digitally.
• Proactively liaise between project teams, contractors, consultants, and client regulatory personnel to facilitate smooth document flow.
• Establish a formal document control process: Develop a detailed procedure that outlines how documents will be created, reviewed, revised, approved, and archived.
• Develop workflow documents to communicate detailed processes to all parties
• Coordinate with other parties to ensure timely actions throughout the project lifecycle.
• Ensure all team members understand the process and their responsibilities in managing documents.
• Manage access controls to sensitive or classified documents, ensuring data protection and confidentiality.
• Ensure all documentation complies with owner internal policies, industry standards (e.g., ISO 9001, and Good Documentation Practices - GDP), and regulatory requirements such as FDA, EMA, or GMP.
• Verify that documents are complete and properly formatted before release.
• Monitor Submittal and Request for Information (RFI) Processes and cycle times.
• Assist with versioning contract documentation so that the most current and relevant documents are available and transmitted to all subcontractors.
• Respond to document-related queries and distribute updated documents to relevant stakeholders.
• Train team members in EDMS usage and ensure consistent application of document control procedures.
• Implement backup procedures and secure storage for both physical and digital records.
• Ensure your team is trained on how to use the system efficiently.
• Prepare documentation for internal and external audits, maintaining audit trails and version control.
• Maintain document registers and logs to track deliverables and ensure timely submission.
• Track document status (e.g., draft, under review, approved) and ensure timely updates.
• Archive documents systematically for future retrieval, especially for regulatory audits and inspections.
• Assist in preparing documentation for meetings and reviews.

Requirements

• Organizational Skills: Organize and maintain all construction related documents.
• Technical proficiency: Familiarity with EDMS platforms, especially ACC and construction-specific tools like AutoCAD or BIM software.
• Attention to detail: Critical for maintaining accuracy and avoiding costly errors.
• Communication skills: Written and Verbal For effective coordination across teams and stakeholders.
• Time management: To meet tight deadlines and manage multiple document workflows.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance