Contracts Administrator – Fit-Out/Refurb
claims processing
subcontract prep
tender negotiation
payment schedules
risk management
budget forecasting
You will be responsible for the management and administration of contracts throughout the project life cycle. In addition, you will ensure that the high quality and profitability of the projects are maintained while financial and contractual risks are minimised.
- Process progress claims, delay claims and external variations according to contractual obligations
- Prepare, check and review subcontract packages, scopes, lettings and procurement schedules
- Negotiate and review subcontract tenders including preparation of tender comparison for review
- Monitor subcontractors to ensure they are adhering to environmental commitments and responsibilities
- Preparation of accurate payment schedules
- Understand and manage subcontractor contractual risk
- Preparation of project budgets for review and provide accurate rolling final account forecasts
- Managing all facets of the subcontract process
financial analysis
communication
negotiation
engineering degree
white card
microsoft office
The position will be based out of the head office with visits to site and will be on the trajectory to become a Project Coordinator/Project Engineer and then Project Manager in time.
- Strong financial analysis and administrative focus
- Excellent written and verbal communication skills
- Good negotiation skills
- Strong project reporting skills
- Tertiary qualification in Engineering, Construction or similar
- Construction Safety Induction (white) card
- Ideally 2 to 3 years+ experience in the construction industry, ideally with a fit-out and refurb contractor
- Well-developed interpersonal skills
- Experience with Microsoft Office suite
Projects will be of a fit-out and refurb nature from $1m to $10m and sometimes to $20m across commercial, retail and hospitality sectors predominantly. Experience with similar projects in these sectors or similar will be an advantage.
Great opportunity to join a growing fit-out/refurb contractor with a strong order book and a strong reputation for delivering quality projects with great leadership.
This is a permanent full time position providing a great opportunity to work with a successful and growing organisation who offer challenging work and the potential for career progression.
- Excellent career progression and company culture
- Extensive project pipeline in Commercial, Retail & Hospitality sectors
- Founded in 2013, the company began as a nimble software services firm tackling complex data problems for government and commercial clients.
- Over the years, it evolved into a go‑to partner for data interoperability, exchange, governance and security solutions.
- The firm builds custom platforms–often open‑source–that power BI, predictive analytics, NLP, and downstream data transactions.
- Typical projects include data catalogs for federal agencies, cybersecurity tools for semiconductor systems, and health data interoperability for state programs.
- Its specialisms span robust data architecture, secure data platforms, AI/ML/NLP-driven analytics, cloud-agnostic operations, and microelectronics security.
- Notably, it has developed a microelectronics security suite that traces hardware vulnerabilities from simulation through silicon.
- Clients range from federal/state health agencies to commercial enterprises, reflecting a mix of public-sector impact and private-sector innovation.
- Financially steady and privately held, the company sustains growth through repeat contracts and niche technical expertise, not public capital.
