Administrative Coordinator

Description

• Maintain accurate filing system and project document control.
• Make travel and/or training/conference arrangements
• General secretarial duties such as typing and photocopying general correspondence including letters, proposals, presentations, reports, agreements, contracts, and memos from notes or dictation.
• Develop/edit, copy, assemble proposals, submittals, plans and presentation packages
• The employee is frequently required to sit and talk or hear.
• Take and transcribe meeting notes.
• Maintain jobsite supplies.
• Assist with industry events, client and ACCO internal PM and PE team building events, ACCO building/shop tours, college recruiting events and social media updates.
• Schedule meetings, including rooms and caterers (where applicable)
• While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.
• Sending various correspondence via U.S. mail, fax, messenger, U.P.S., Federal Express, etc.

Requirements

• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Two-plus years’ experience in the construction and/or contracting industry in an administrative support position.
• You are a responsible person with the ability to multi-task. You understand that regular & routine attendance is required.
• Demonstrated experience as a team player and able to achieve assigned performance goals.
• Well organized with ability to multitask between several projects delegated by multiple parties.
• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Intermediate-plus proficiency in MS Word and MS PowerPoint. Basic proficiency in MS Excel.
• Must regularly lift and /or move up to 30 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.
• Ability to handle pressure and hectic pace.
• Specific vision abilities required by this job include Close vision and Ability to adjust focus.
• Ability to work overtime when required
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.
• College degree preferred
• Good written and oral communication skills and strong telephone background.
• The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• High School Diploma or equivalent

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance