Area Facilities Manager

Description

• conduct periodic safety audits and participate in incident reviews.
• Coordinate with the Regional Facilities Manager and SVP of Operations to deliver technical and compliance-related training tailored to affordable housing maintenance.
• Partner with Property Management and Regional Facilities leadership to align maintenance operations with portfolio goals, budgets, and compliance strategies.
• Support project execution to ensure quality, compliance, and timely completion in accordance with funding and regulatory requirements.
• Implement and enforce Conifer’s maintenance standards, preventative maintenance schedules, and safety programs across all communities.
• Ensure properties maintain updated emergency plans and that staff are properly trained and equipped for crisis response.
• Verify that preventive maintenance programs, building systems, and unit turnover processes are executed consistently and effectively.
• Monitor maintenance expenditures within the assigned area and identify cost-saving opportunities without compromising quality or compliance.
• Maintain comprehensive knowledge of Conifer’s Maintenance Manual, HUD/LIHTC requirements, and industry best practices.
• Serve as a key participant in regional emergency response initiatives, assisting in the preparation, response, and recovery from natural disasters and facility emergencies.
• Monitor maintenance KPIs including open work orders, unit turnover time, inspection readiness, and life-safety systems performance.
• Coach and mentor on-site maintenance staff, fostering a culture of professional growth, technical competency, and safety awareness.
• Serve as a resource to site teams, providing operational guidance, technical support, and communication to ensure property needs are met in a timely and efficient manner.
• Support Property Management in maintaining documentation for investor and lender physical inspections.
• Ensure environmental compliance by coordinating testing and remediation of environmental hazards including lead, asbestos, mold, and radon.
• Collaborate with Risk Management on incident reporting, property loss prevention, and claims mitigation.
• Identify and recommend operational improvements and technologies that increase energy efficiency, reduce operating costs, and extend the useful life of assets.
• Collaborate with Asset Management on capital planning, physical needs assessments (PNAs), and long-term maintenance strategies.
• Share successful strategies and best practices across the portfolio to support consistent performance improvement.
• Ensure all staff follow PPE requirements and safe work practices
• Interview maintenance candidates and provide recommendations for hire
• Assist in developing scopes of work, obtaining bids, and overseeing vendor performance for capital improvement and rehabilitation projects.
• Coordinate corrective action plans and ensure timely documentation and follow-up for all compliance-related findings.
• Promote a culture of accountability, continuous improvement, and customer service among maintenance staff.
• Participate in evaluating technical performance and providing input for employee development and annual review processes.
• Promote a strong safety culture across all maintenance operations, ensuring compliance with OSHA standards and Conifer’s Safety Program.
• Maintain awareness of environmental requirements specific to affordable housing and ensure timely reporting and documentation.
• Provide performance summaries and trend analyses to the Regional Facilities Manager for use in regional and corporate reporting.
• Oversee and support the daily maintenance operations of multiple affordable housing communities within the assigned area.
• Ensure all properties maintain full readiness for HUD/NSPIRE, REAC, LIHTC, and state or local housing agency inspections.
• Ensure that maintenance practices align with Conifer’s policies, safety standards, and asset preservation goals.
• Utilize the Computerized Maintenance Management System (CMMS) to track work orders, inspections, and performance metrics.
• Conduct regular site visits to ensure properties are maintained to HUD, REAC, NSPIRE, and LIHTC standards.

Requirements

• Ability to travel regularly and respond to after-hours emergencies as needed.
• Core Competencies: Strong leadership, communication, analytical, and problem-solving skills.
• Ability to provide hands-on assistance during emergencies or major maintenance events.
• This position is Hybrid. Candidates must reside within commuting distance to support required in-person site visits and maintain a regional presence. While some remote work is permitted, regular travel within the region is an essential function of the role. Your home will serve as your base office, with weekly travel as needed to your assigned portfolio of communities and apartments.
• Experience: 5–7 years of progressively responsible experience in multifamily or affordable housing property maintenance, building systems, or facilities management.
• Leadership: Minimum of 3 years leading or supervising maintenance teams in a multi-site or regional capacity.
• Technology: Proficiency in Microsoft Office Suite, Microsoft Teams, and CMMS platforms.
• Frequent travel within the assigned region for property inspections, team support, and project oversight (approximately 40–50%).
• Affordable Housing Focus: Familiarity with HUD, NSPIRE, REAC, LIHTC, and other affordable housing inspection and compliance protocols.
• High School Diploma or GED required
• Certifications preferred: HVAC, EPA Universal, OSHA 10/30, Certified Apartment Maintenance Technician (CAMT), or Facility Management credentials (IFMA, BOMA).
• Financial Acumen: Skilled in managing maintenance budgets, purchasing, and cost control.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Demonstrated ability to lead and develop maintenance teams within a mission-driven, affordable housing environment.
• Associate’s or Bachelor’s degree in Facilities Management, Construction Management, or related field preferred.
• Exceptional communication and interpersonal skills with the ability to work collaboratively across departments and with external stakeholders.
• Technical Expertise: Broad knowledge of mechanical, electrical, plumbing (MEP), HVAC, and building envelope systems.
• Project Management: Experience with capital projects, vendor coordination, and RFP/bidding processes.
• Valid driver’s license, reliable transportation, and current auto insurance.

Benefits

• 40 Hours per Week

Training + Development

Interview process

Visa Sponsorship

Security clearance