Administrative Assistant

Description

• Business Meetings/Events Arrangement: Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.
• Data Collection and Analysis: Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.
• Document Preparation: Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
• Insights and Reporting: Extract and combine data to generate standard reports.
• Administration: Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.
• Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Correspondence: Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.
• Operational Compliance: Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.
• Work Scheduling and Allocation: Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.
• Budgeting: Monitor and analyze data using budgeting systems and protocols.

Requirements

• High School Diploma or GED with 1-5 years of experience in an office administration
• Ability to work in a fast-paced environment while balancing multiple tasks, deadlines, and priorities
• Excellent interpersonal communication with the ability to present information and respond to inquiries from groups of managers, clients and general public
• Proficiency in the MS Office suite

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance