Executive Secretary
Taylor Wimpey
Provide secretarial support to MD, manage admin, HR and office operations
20 days ago ago
Intermediate (4-7 years), Junior (1-3 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Leicester, GB, LE19 1DX
Office Full-Time
Company Size
5,000+ Employees
Service Specialisms
Construction
Development
Sector Specialisms
Residential Homes
Role
What you would be doing
reception oversight
record keeping
email monitoring
payroll updates
absence tracking
minute taking
- Oversee the smooth running of reception.
- Attend when required any Disciplinary / Grievance Meetings as note taker for HR / Line Manager.
- Scanning HR Files and all HR Documents onto individual employees’ electronic files on My HR Payroll system
- Ensure Managing Director has appropriate documents for meetings / visits etc.
- Ensure that standard weekly / monthly processes are completed in good time.
- To oversee the effective practical operation of the Taylor Wimpey regional office.
- Maintenance of records and filing.
- Emails – Monitor Managing Director’s Inbox when away from the office e.g. site visits / annual leave. Manage emails and collate and deal with any urgent queries where appropriate.
- Company cars – maintain records for all Company car users, order replacement/hire vehicles, maintain P46 tax records for Company car users.
- Absence Management – Manage sickness on a weekly basis using internal system and external Bupa system. Monitor and report all instances of staff absence – use BUPA system to monitor trends and notify line managers where appropriate. Liaising with Departmental secretaries as and when required to follow up required paperwork
- Maintain all staff personnel files in accordance with current HR procedures to include the following: -
- Telephone liaison and message taking at all levels
- Maintain staff and Directors’ holiday charts
- Action HR procedures and follow them up afterwards. Taking care of new starters and leavers, preparing offer packs, contracts, references, etc. Liaising with Line Managers to ensure a smooth entry/departure from the business.
- Multi-tasking to ensure compliance with office procedures and controls.
- Monthly payroll updates (add new starters / leavers to payroll system / update fares allowances for site-based staff / monitor maternity/ paternity leave / statutory recoveries / student loans / driving offences (speeding/parking fines) plus any other ad-hoc payroll requirements which may arise.
- Attend meetings, as required by the Managing Director as minute taker.
What you bring
ms word
excel
outlook
powerpoint
initiative
confidentiality
- Must be able to work on own initiative and able to be extremely flexible with regards to daily work
- Ability to work under pressure and demonstrate complete confidentiality
- Excellent telephone manner is essential
- Competent PC skills, including MS Word, Excel, Outlook, PowerPoint
- Must have exceptional administrative and organisation skills, ability to multi-task and be able to prioritise workload
- Travel arrangements
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
- One of the UK's leading residential developers, specializing in the construction and sale of new homes across the country, with operations across 22 regional businesses.
- With a rich history dating back to the 19th century, the company has established itself as a prominent player in the British housing market.
- Offers a diverse range of properties, from compact apartments to spacious family homes, catering to various budgets and lifestyle needs.
- Innovative schemes such as the 'Own New Rate Reducer' provide competitive mortgage rates for both first-time buyers and existing homeowners, simplifying the path to purchasing a new home.
- Operations extend beyond mere construction, encompassing land acquisition, planning, and development of entire neighborhoods, contributing to local infrastructure and amenities.
- Dedicated Customer Service: Ensuring a smooth and satisfying home-buying experience for all customers.
- Quality Assurance: Maintaining high standards in construction, emphasizing quality in materials and workmanship.
- Building a Better World: Contributing positively to the environment and society through sustainable practices and community engagement.
- Creating Better Communities: Developing thriving communities by integrating local needs and enhancing residents' quality of life.
2045 Net Zero
Value Chain Target
Committed to achieving net zero across the entire value chain by 2045, validated by the Science Based Targets initiative (SBTi).
2035 Operations
Net Zero Goal
Aiming to reach net zero in operations by 2035, aligning with global sustainability efforts.
2023 Energy Rating
EPC B Homes
Over 90% of homes built in 2023 achieved an Energy Performance Certificate rating of B, showcasing strong sustainability performance.
1.5°C Pathway
Science-Based Target
Net zero target validated against the 1.5°C mitigation pathways by the Science Based Targets initiative (SBTi).
- A comprehensive environment and sustainability strategy is in place to reduce environmental impact and promote sustainable development.
- Energy-efficient homes are constructed to reduce the environmental footprint and provide long-term cost savings for homeowners.
- Features of energy-efficient homes include insulation, energy-efficient walls and windows, 100% low energy light fittings, and energy-efficient appliances.
44% Board, 33% Workforce
Gender Diversity Representation
women make up a significant portion of leadership and overall workforce.
10,438 Homes, 23% Affordable
New Homes in UK
this includes homes built in joint ventures in the UK in 2023.
98% Agree
Employee Sentiment
percentage of employees who feel the company prioritize health & safety.
- A comprehensive inclusion and diversity strategy promotes equal opportunities, increases representation of underrepresented groups, and fosters an inclusive culture.
- Employee resource groups support women, LGBTQ+ employees, and ethnic minorities.
- Targets aim to improve diversity in leadership positions and gender balance across all organizational levels.
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