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Administrator (Project Services)
Systra
Provide admin support for Project Services/PMO, handling docs, inboxes, dashboards
8d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Leeds, England, United Kingdom
Office Full-Time
Company Size
7,000 Employees
Service Specialisms
Engineering
Consulting
Project Management
Design
Technical Services
Construction Services
Turnkey
Sector Specialisms
High-Speed Rail
Metro
Mass Rapid Transit
Tram-Train
Light-Rail Transit
Automated Guideway Transit
Bus Rapid Transit
Rail Infrastructure
Role
What you would be doing
ifs setup
sharepoint dashboards
credit checks
client records
report generation
meeting coordination
- Updating Project Services handbooks, with guidance notes
- Issue reports to PM’s in preparation for WIP chasing
- Provide general support to the team to maintain efficient workflows and operations.
- Running credit checks
- Completing Supplier forms
- Manage active client records, approvals, supplier positions, client feedback, lessons learned, and project references to support business compliance.
- Organize and update the library of PMO materials, records, guidance notes, and processes.
- Support the scheduling of meetings, preparation of agendas, and minute-taking.
- Compile, format, and update reports and documentation using standard office software (Word, Excel, PDF, PowerPoint).
- Updating missing project fields
- Oversee and organise inboxes and calendars for PMO and Project Services.
- Setting up clients in IFS – Prospects and Customers
- Requesting expired insurances (Renewals)
- using standard office software (Word, Excel, PDF, PowerPoint).
- Serve as a central point of contact for all administrative queries and tasks
- Maintain team performance metrics and dashboards, primarily on the Operations SharePoint site.
- Issuing Customer Account set up forms to clients or PM’s and chasing for the completed forms.
- Help maintain and update project documentation and dashboards.
- Update and maintain project records and system data as required.
- Manage own workload effectively, prioritising tasks to meet deadlines and respond to changing demands
- Contribute to continuous improvement initiatives to enhance project efficiency and processes.
- Assist in coordinating the administration aspects of PMO and PS activities.
What you bring
sharepoint
power bi
inbox management
board pack
- Familiarity with SharePoint for document management and collaboration.
- Experience with Power BI for basic data reporting is a plus but not essential.
- Inbox Management x 2
- Board Pack Slide Preparation Support
- Monthly project checks
Information not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded 1957
Year Established
The company was established in 1957.
40 Countries
Global Presence
Operates in over 40 countries worldwide.
- Provides engineering and consulting services in transport and infrastructure.
- Expands expertise across rail, metro, tram, and bus systems with full-service capabilities from design to implementation.
- Solves complex transport challenges with innovative solutions, combining technical proficiency with sustainable practices.
- Expands reach into energy, water resources, and utilities sectors.
- Commitment to innovation and excellence
- Respect for people and the environment
- Customer-centric approach
- Collaboration and teamwork
- Integrity and transparency
- Continuous learning and development
2050
Net Zero Commitment
The company has set a target to achieve Net Zero by the year 2050, demonstrating a strong commitment to reducing its carbon footprint.
- Focus on creating sustainable mobility solutions
- Promoting the use of renewable energy across projects
- Implementing eco-friendly design practices in transport infrastructure
- Incorporating circular economy principles into project delivery
- Reducing the environmental impact of construction and operations
22% Leadership Roles
Female Representation in Leadership
Women hold 22% of leadership positions, reflecting the company's commitment to gender balance.
- Fostering inclusion through global networks
- Promoting a diverse workforce across all regions
- Commitment to equal opportunities in recruitment and career progression
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