Description
hr scanning
data entry
purchase orders
document management
report preparation
travel booking
- Scanning HR Files and all HR Documents onto individual employees’ electronic files on MyHR Payroll system
- Fielding queries from outside companies
- Ensure flow of information to sites and supporting PM’s if required
- Multi-tasking to ensure compliance with office procedures and controls.
- Telephone liaison and message taking at all levels
- Providing a wide range of proactive administrative support to the Business Unit. Duties to include but not limited to;
- Ensure that standard weekly / monthly processes are completed in good time.
- Ordering of PPE and keeping a stock in the BU head office for new starters
- Create and update F10’s and other statutory documents
- Keep documentation up to date as required, HSE manuals and TW documentation. Filing – add new files/ changing systems/ archiving. Providing doc hosting administrative support
- Updating and inputting data to coins
- Preparation of reports and daily management of general office duties
- Booking cover for departments, liaising with local agency as required. Supporting directors with employee holiday bookings and keeping a calendar of up coming holidays booked in a department
- Travel / Accommodation – Arranging flights and hotel bookings where required.
- Typing – Use templates already set up for memos and letters. Compose new templates as required. Audio and copying typing as required
- To oversee the effective practical operation of the Taylor Wimpey regional office.
- To deliver an efficient, customer-focused professional secretarial service.
- Raising of purchase orders and Invoicing
- Providing emergency cover for reception area and rotation, meet and greet guests.
- To ensure the effective and accurate processing of Directors’ correspondence, documents and systems in line with their business needs.
- Maintenance of records and filing.
- Supporting if required in dealing with customer complaints, incidental land issues, following them up afterwards and ensuring the correct procedures have been followed
- Record keeping of all accidents and site safety visit paperwork and any actions required by reports
- Attend when required any Disciplinary / Grievance Meetings as note taker for HR / Line Manager
- Working with directors, on confidential issues, providing support, submitting expenses etc.
- Diary management and administration of key meetings to include minute taking and agenda preparation
- Hospitality / Meetings – Preparing for meetings. Booking catering, preparing teas and coffee as required.
- Keeping training matrix’s up to date and booking training accordingly to ensure staff have required training in place without it lapsing
- Support the BU on HR procedures and follow them up afterwards. Taking care of new starters and leavers, preparing offer packs and references. Liaising with Line Managers to ensure a smooth entry/departure from the business
- Diary management and administration of key meetings to include minute taking and agenda preparation
Preparation of reports and daily management of general office duties
Working with directors, on confidential issues, providing support, submitting expenses etc.
Support the BU on HR procedures and follow them up afterwards. Taking care of new starters and leavers, preparing offer packs and references. Liaising with Line Managers to ensure a smooth entry/departure from the business
Scanning HR Files and all HR Documents onto individual employees’ electronic files on MyHR Payroll system
Attend when required any Disciplinary / Grievance Meetings as note taker for HR / Line Manager
Recording and reviewing holiday requests
Typing – Use templates already set up for memos and letters. Compose new templates as required. Audio and copying typing as required
Travel / Accommodation – Arranging flights and hotel bookings where required.
Hospitality / Meetings – Preparing for meetings. Booking catering, preparing teas and coffee as required.
Fielding queries from outside companies
Supporting if required in dealing with customer complaints, incidental land issues, following them up afterwards and ensuring the correct procedures have been followed
Keep documentation up to date as required, HSE manuals and TW documentation. Filing – add new files/ changing systems/ archiving. Providing doc hosting administrative support
Booking cover for departments, liaising with local agency as required. Supporting directors with employee holiday bookings and keeping a calendar of up coming holidays booked in a department
Create and update F10’s and other statutory documents
Ensure flow of information to sites and supporting PM’s if required
Raising of purchase orders and Invoicing
Keeping training matrix’s up to date and booking training accordingly to ensure staff have required training in place without it lapsing
Updating and inputting data to coins
Ordering of PPE and keeping a stock in the BU head office for new starters
Record keeping of all accidents and site safety visit paperwork and any actions required by reports
- Recording and reviewing holiday requests
