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Assistant Facility Manager
Jll
Oversee facility operations, vendor management, supplies, health-safety, and FM reporting.
8d ago
Intermediate (4-7 years), Junior (1-3 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Kochi, Kerala, India
Onsite
Company Size
102,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
vendor management
stock control
report generation
housekeeping oversight
helpdesk management
health & safety
- Provide assistance to the FM and AFM in managing all administrative functions, security issues and facility services and any other administrative functions as deemed by BA Continuum Solution
- Participate in Emergency Evacuation procedures including crisis management and business continuity.
- Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client
- Contribute to the Monthly Management Report and other reports as required
- Oversee the Housekeeping Services during the ‘shift
- Oversee the Helpdesk work process
- Routinely Inspect all services to ensure performance measures are being maintained
- Provide all administrative support to the Facilities Management team
- Statutory compliance check of all vendor invoices.
- Effectively manage ECRES to ensure an on time deliverable system
- Inspect the turn out and attendance of the staff and sign the shift register
- Contribute to the Monthly Management Report to client and other reports as required
- Contribute to the Weekly FM Meeting Minutes
- Take rounds of the front office and lobby to ensure high standards of housekeeping and upkeep
- Be responsible for adherence of all FM procedures for the facility assigned
- To ensure timely and accurate completion of FM reports pertaining to soft services
- Take rounds of the facility regularly to identify issues in Housekeeping/security and Cafeteria etc. and initiate immediate rectification actions
- Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
- Manage all Health and Safety issues and actively participate in Health and Safety reviews
- Ownership of the day-to-day administration, including reports generation of the stocks tracker.
- Manage the FM vendors for the facility assigned and take appropriate actions for issues in consultation with the FM
- Ensure orders are dispatched in time and follow up with the stores to ensure timely supply
- Manage all FM related requirements for the location to the end user satisfaction levels and maintain JLL standards on deliverables.
- Muster all the housekeeping staff during the day before deployment and communicate the priorities of the day
- Adhere to the Client procurement procedures
- Keep stock of all consumables
- Evaluates records to forecast department personnel requirements
- Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM
- Ensure immediate response to Priority Calls
- Generate Monthly Management Reports in the agreed format to the FM
- Set stretch targets for self to achieve maximum team performance
- Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks.
What you bring
escalation
fm issues
vendor invoicing
finance process
- Be accessible for escalation of all FM related issues for the facility
- Vendor invoices processing aligned with BA Continuum Solution’s finance process.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
$20+ billion revenue
Annual Revenue
JLL generated over $20 billion in revenue in 2021, demonstrating strong financial performance.
- Founded over 200 years ago, JLL has become a global leader in real estate services and investment management.
- With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets.
- JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios.
- The company is known for its innovative solutions in real estate technology and sustainability.
- Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory.
- JLL has pioneered the integration of data-driven insights into real estate decision-making.
- The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure.
- Notable for its long-standing history, JLL continues to shape the global real estate landscape.
- Integrity, teamwork and ethics in all of our actions
- Respect for people, their contributions and personal growth
- Customer-driven focus with a commitment to excellence
- Commitment to sustainability and the environment
- Innovation and creativity in everything we do
- Building strong relationships and trust with our clients, partners, and communities
Net Zero 2040
Carbon Target
Aiming to achieve net zero carbon emissions by 2040 through comprehensive sustainability strategies.
50% by 2030
Emission Goal
Reducing carbon emissions from managed buildings by 50% by 2030.
10% by 2025
Water Efficiency
Aiming for a 10% reduction in water usage per square foot by 2025.
100% Renewable
Energy Source
Targeting 100% of energy from renewable sources for managed properties by 2030.
- Implementing green building certifications for managed properties, such as LEED and BREEAM
- Assisting clients in reducing their carbon footprint by optimizing building operations and energy use
40% Gender Representation
Target for Senior Leadership
Aim to achieve 40% gender representation in senior leadership roles by 2025.
35% Women in Workforce
Global Workforce Composition
Currently, women make up 35% of the global workforce, with efforts focused on increasing their presence in leadership.
- Dedicated programs for advancing women’s leadership and mentorship.
- Partnerships with external organizations to promote gender equality in real estate.
- Ongoing efforts to foster an inclusive work environment for employees of all backgrounds.
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