Administration Manager - Saudi Talent

This includes managing governmental relations, administrative staff, and communications while ensuring compliance with company policies, budgetary controls, and Saudi Arabian regulations.

The Administration Manager is responsible for overseeing and managing all administrative operations to ensure smooth and efficient daily functions across the organization.

The role supports the company’s strategic objectives by promoting operational excellence, efficiency, and a positive working environment.

• Prepare regular reports on administrative performance, budgets, and compliance status for management review.
• Plan and manage manpower requirements for the administration division, and assist HR in recruitment, onboarding, and performance management of administrative staff.
• Develop, implement, and maintain administrative policies and procedures that enhance productivity, streamline workflows, and ensure compliance with company standards and Saudi government regulations.
• Monitor and manage administrative budgets, ensuring efficient use of resources and adherence to approved financial limits.
• Oversee transportation services, ensuring the safe and timely movement of company personnel and materials, and that vehicles are properly maintained and regularly serviced.
• Assist in preparing press releases, coordinating public and corporate events, and managing external communication when required.
• Maintain accurate and updated documentation, records, and correspondence related to administrative operations and facilities.
• Supervise, guide, and train administrative staff to ensure effective performance, continuous development, and delivery of high-quality support services.
• Promote a positive and collaborative work environment by encouraging teamwork, accountability, and professional growth.
• Ensure compliance with company policies, Saudi labor laws, municipal regulations, and other relevant legal requirements across all administrative operations.
• Set goals and objectives for subordinates, delegate duties appropriately, and monitor progress toward achieving departmental targets.
• Contribute to organizational effectiveness by continuously improving administrative systems, processes, and support services.
• Coordinate with various departments to provide effective administrative support and address any operational issues promptly.
• Oversee all administrative functions including governmental relations.
• Address inquiries, feedback, and complaints from clients or the public in a timely and professional manner.
• Maintain accurate records of vehicle mileage, fuel consumption, and maintenance activities, ensuring compliance with company and regulatory requirements.
• Support the company’s public relations activities by maintaining positive relationships with clients, stakeholders, and government entities.
• Manage relationships with vendors and service providers to ensure quality and cost-effective delivery of administrative services.
• Conduct performance evaluations, provide constructive feedback, and identify training and development needs for the administration team.
• Supervise employee attendance tracking and timekeeping, ensuring data accuracy and compliance with labor laws and company policies.
• Oversee all the governmental portals such as MOL, GOSI, QIWA,...ETC.
• Prepare and verify attendance reports for payroll processing in coordination with the HR and Finance departments.
• Support senior management with administrative tasks such as scheduling, documentation, report preparation, and meeting coordination.
• Manage the procurement, inventory, and maintenance of office supplies and equipment to support business operations.
• Handle internal and external communications, including correspondence, meeting coordination, and organization of company events and documentation.
• Ensure all office facilities and common areas are properly maintained, clean, and compliant with health, safety, and hygiene standards.

• We are Adaptable and Agile
• Strong understanding of Saudi administrative, labor, and government procedures.
• Excellent communication, leadership, and interpersonal skills.
• Proficiency in Microsoft Office and ERP systems.
• Strong organizational and problem-solving abilities with attention to detail.
• Education: Bachelor’s degree in business administration, Management, or Public Relations. A master’s degree in a related field is a plus.
• Fluency in English (Arabic proficiency as a Saudi Talent).
• Experience: Minimum of 10 years of relevant experience in administration management, including at least 3 years in a supervisory or managerial role within Saudi Arabia.
• Proven experience in office management, facilities coordination, logistics, and public relations.
• Preferred Background: Experience in construction or contracting sectors.

We are a human-centric organization, promoting learning and development opportunities for all employees to thrive in dynamic markets. By investing in our people’s continued growth and learning, we challenge and change how we build together – people and business.