Team Assistant

Description

• Arrange travel and accommodation, including international bookings.
• Assist team members with John Holland systems and programs.
• Organise team-related events within budget.
• Update financial records, including expenses, invoices, and purchase requisitions.
• Perform office management tasks, including procurement of consumables and catering.
• Assist with document control, including formatting, distribution, and comment management.
• Maintain records management systems, ensuring accuracy, currency, and secure storage.
• Provide accurate information and customer service to clients, vendors, subcontractors, and community stakeholders.
• Handle sensitive information with strict confidentiality.
• Prepare correspondence, presentations, marketing materials, and reports for current and prospective customers.
• Ensure all duties comply with John Holland policies, processes, reporting requirements, and procedures.
• Support scheduling of meetings and calendar planning.
• Coordinate internal and client meetings, including agendas, minutes, and distribution to stakeholders.
• Identify and implement process improvements where necessary.

Requirements

• ­A general understanding of the technology and systems associated with records management
• ­Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite
• ­Basic knowledge of accounting, data and administrative management practices.
• ­Knowledge of administrative practices and procedures
• 1-2 years’ experience in an office environment
• Use Microsoft applications and other relevant systems effectively.
• ­Knowledge of document management procedures and processes
• Certificate II, III, or IV in Business Administration

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance