Facilities Coordinator - Belfast

• Handling of communications between contractors that are undertaking maintenance on the portfolio
• Support the Facilities Manager in managing hard and soft services.
• Generating new ideas for cost savings and further developing site sustainability.
• Support the facilities management role and operations across a mixed portfolio.
• Work closely with the Central Facilities Management and H&S Compliance Manager.
• Monitoring and updating the Savills CAFM system to ensure that jobs are actioned accordingly.
• Coordinate onsite Planned Preventative Maintenance planner in conjunction with Savills systems.
• Establish and manage relationship with contractors to ensure quality and compliance of works in line with company policy and guidelines.
• Ensure efficient planning and response relating to planned and reactive maintenance work required on site.
• Ensure that all contracts are in place with the subcontractors. This is to include appropriate SLA’s and KPI’s and monitoring of all subcontractors and their associated services.
• Working with the Property & Facilities Managers to ensure that planned maintenance and project expenditure does not exceed budgets.
• Carryout tenant inspections when required.
• Periodic Reporting (Monthly, Weekly, adhoc) with the support the central management team
• Carryout site inspections monthly and ensure that Health and Safety actions identified in audits are implemented in a timely manner.
• Reviewing and understanding of maintenance reports and defects noted.

The main function of this role is to provide Facilities Management support and coordination to our managed portfolio and central facilities management team. The candidate must be able to manage a fast-paced environment. Strong planning and co-ordination skills are essential, with management of various stakeholders.

This role will be based in the Savills Belfast office with a requirement to attend various sites across the Belfast portfolio.

• Previous experience in a customer or contractor facing role.
• Strong communication and interpersonal skills.
• Awareness and management of Health & Safety, e.g. Nebosh or IOSH Certification
• Experience in Building Service Management / Concierge Management / Customer Services Management / Security.
• Must have strong financial awareness to manage service charge budgets.
• Ability to prioritise with good problem solving and decision-making skills.
• Have a strong work ethic, pro-active attitude, keen desire to learn and develop their career and willingness to take ownership of a project.