Payroll Specialist

Description

The Payroll Specialist is responsible for payroll processing and HR administrative support, acting as a liaison between employees and leadership. This position reports directly to the Payroll Manager.

In the HR department, the specialist provides excellent customer service, addresses employee relations inquiries, and offers guidance on personnel policies. They also assist the CEO and CFO as needed and collaborate with the broader HR team on various projects.

The role oversees all payroll activities, ensuring accurate and timely processing of regular, out‑of‑cycle, and bonus payments while maintaining compliance with multi‑state regulations and internal approvals. Additional responsibilities include managing related HRIS updates, tax registrations, and reporting to senior leadership.

• Process hourly, salary, commission, and bonus payrolls, including out‑of‑cycle runs.
• Ensure departmental timecard approvals and review weekly 401(k) eligibility files.
• Manage payroll‑related FreshDesk tickets and provide monthly hours reports to executives.
• Perform certified payroll and maintain multi‑state compliance within required deadlines.
• Update employee data, terminations, and lifecycle events in the Paylocity HRIS.
• Generate monthly headcount reports and handle tax agency registrations.
• Respond to government inquiries, unemployment claims, and garnishment notices.
• Document and maintain payroll procedures while ensuring confidentiality of sensitive information.

Requirements

Candidates must have at least three years of payroll administration experience, preferably with certified and multi‑state payroll, and be proficient with large payroll systems such as Paylocity, ADP, or Ceridian. Strong organizational, analytical, and communication skills are required, along with the ability to meet deadlines and pass background checks; physical duties involve occasional lifting of up to 10 pounds.

• Minimum 3 years payroll administration experience; certified payroll and multi‑state processing preferred.
• Proficiency with large payroll systems (Paylocity, ADP, Ceridian) and Microsoft Office/Excel.
• Strong organization, analytical ability, and customer‑service oriented communication skills.
• Ability to meet payroll and accounting deadlines independently or within a team.
• Physical capability to lift up to 10 lb occasionally and perform standard office tasks.

Benefits

JF Petroleum offers competitive pay, a 401(k) with company match, paid time off, holidays, comprehensive health benefits, life insurance, bonus eligibility, training, and uniforms for field personnel. The company is an equal‑opportunity employer.

• Benefits include competitive salary, 401(k) match, PTO, health, vision, dental, disability, life insurance, bonus eligibility, training, and uniforms.

Training + Development

Interview process

Visa Sponsorship

Security clearance