Office Operations & Events Coordinator (Construction Team)

Description

• Manages offsite storage for EC related materials
• Frequently use hands and fingers to handle office equipment, event materials, and technology.
• Acts as a primary administrative support partner to corporate leadership, including Vice Presidents
• Manages daily lunch coordination for executives & support lunch arrangements for other meetings as needed
• Occasionally lift or move items up to 25 pounds (e.g., event supplies, decorations, or office materials).
• Planning and organizing
• Coordinates employee birthday recognition, including posting to the intranet and distributing small digital gifts
• Greets visitors, coordinates client and team meetings, and ensures professional representation of Elmington Construction
• Frequently sit, stand and walk
• Supports cross-functional teams with ad hoc administrative tasks to maintain smooth operations
• Collaborates with the Corporate Event Planner to coordinate and provide on-site support for company-wide events, including Summit (our annual company celebration) and owner/client events
• Oversees construction swag procurement and distribution to support employee engagement
• Assists with project groundbreakings, topping outs, and related project events
• Coordinates travel arrangements & meeting logistics
• Coordinates regional events, such as Christmas parties
• Coordinates logistics for events including venues, catering, scheduling, equipment, décor, communications, and budget
• Coordinates employee recognition programs, milestone acknowledgements, and special initiatives
• Serves as a central administrative support resource for Elmington Construction’s corporate teams and project teams
• Processes notarizations for company documents
• Manages daily office operations, including supplies, mail, & workspace organization
• Manages post-meeting hospitality, including meal cleanup and resetting rooms for continued use

Requirements

• Strong problem-solving and critical-thinking skills
• Runs misc. errands
• Communication proficiency
• Prior experience in construction or a fast-paced, service-oriented environment is a plus.
• Temperature in the workplace is typically moderate
• Regularly required to talk, hear, and communicate with team members, vendors, and clients.
• Attention to detail and accuracy
• Experience 2+ years of experience in administrative support, office management, event coordination, or employee engagement roles

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance