DMOI Department Administrative Assistant

Description

• Responsible for department coordination of mobile devices
• Prepare expense reports
• Greet guests in a professional, friendly, and hospitable manner
• Proactively identify and implement process improvements with a forward-thinking mindset
• Coordinate activities project team meetings as necessary
• Update and distribute various reports on a regular basis
• Manage office administrative duties, as needed
• Process invoices
• Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary
• Make travel arrangements as needed (airline, car rentals, hotel, etc.)
• Order breakfast, lunch, and other meals for meetings and events as needed
• Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided
• Assist in meetings, meeting notes and overall organization
• Maintain calendars and appointments for management
• Maintain organized systems, files, and workflows for efficiency and accessibility
• Arrange events and conferences including team building events
• Serve as onboarding representative for new hires and interns

Requirements

• Must thrive in a fast-paced work environment
• Ability to work effectively in a team environment as well as independently
• Ability to efficiently learn and proficiently use new technology as needed - emphasis on AI technology
• Bachelor’s degree strongly preferred
• Experience working in JD Edwards and Salesforce preferred
• Strong work ethic with a willingness to do what it takes to get the job done
• Demonstrated, excellent written and oral communication skills, including excellent phone etiquette
• Ability to maintain strict confidentiality at all times
• Minimum of two years of administrative experience or comparable experience
• Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.)
• Experience with a construction company preferred
• Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player
• Ability to work and collaborate with a diverse group of people
• Detail oriented with the ability to recognize discrepancies

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance